Prostaff Holdings
Sandton, South Africa
3d ago
source : Job Placements

Minimum requirements for the role :

  • Minimum matric is essential for this role.
  • A Project Management Diploma or an undergraduate qualification in commerce or journalism or related qualification is preferred.
  • Previous experience having worked as an executive assistant or within a related role providing high level support to senior executives is essential.
  • Previous experience in business strategy and development is preferred.
  • Computer literacy with knowledge of Microsoft office is essential.
  • Must have excellent organisational, interpersonal, oral and written communication skills as well as good presentation skills.
  • Must have the ability to maintain an exceptional attention to detail.
  • Must have the ability to function effectively in a fast-paced, complex environment. Must be able to exercise thoughtful and independent judgement and discretion while maintaining direct and diplomatic approach.
  • Proven commitment in maintaining the highest ethical and professional standards.
  • The successful candidate will be responsible for :

  • Providing executive support and assistance to the group chief executive officer.
  • Ensuring follow up from the office of the Group CEO as well as other parties involved in meetings and projects.
  • Ensuring project support is timely, accurate and responsive to the needs of the team.
  • Participating in projects is in accordance with designated project management protocols.
  • Maintaining the overall work plan and project plans as well as tracking key tasks, critical path and budgets.
  • Documenting the outcomes of projects.
  • Preparing regular reports against project progress in agreed format and content.
  • Preparing the group CEO for meetings and speaking engagements with a variety of audiences.
  • Conducting reports and other working documents that provide guidance on complex projects and program issues.
  • Coordinating projects based work across the divisions / departments under the group CEOs direction.
  • Supporting the group CEO on the day to day activities and various other projects.
  • Writing of briefing notes and other written materials for the group CEO as well as assisting in the coordination and response to the group CEOs day to day correspondence.
  • Ensuring the senior manager is informed of all activities and appointments at all times.
  • Planning and managing the group CEOs emails and diary schedule.
  • Managing relationships within the secretarial cadres and relevant levels with other government departments and agencies.
  • Acting as the CEOs administrative liaison.
  • Assisting board members with travel arrangements and accommodation as needed.
  • Reviewing documents to be submitted to the group CEO for signature and making necessary recommendations on any amendments to be made to the relevant person.
  • Advising the senior managers on timely and correct submissions of documents.
  • Conducting desktop research on issues that the group CEO requires.
  • Writing memos as and when necessary.
  • Salary package, including benefits, is highly negotiable depending on experience gained.

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