Departmental Secretary
Tower Group
Cape Town, Western Cape, ZA
1d ago

An exciting opportunity for one of our leading clients in the Consulting Engineers space is seeking a Departmental Secretary to join their fast paced team to be based in Century City.

Key Responsibilities :

  • Typing all correspondence, tender documents, reports and bill of quantities.
  • Travel arrangements booking necessary travel arrangements for departmental staff members, flights and accommodation.
  • Tenders proposals and tenders for work, Transnet and City of Cape Town
  • CV’s updating departmental staff CV’s on a monthly basis, ensuring copies of qualifications and training certificates are saved on the server, ensuring CV’s are done in the companys format.
  • Project support opening of yellow general project files, ensuring the latest ISO documentation is included in the file, assisting with project closure, assisting with project invoicing schedules.
  • Administrative duties scheduling of all leave of the department, library management, assisting with switchboard and reception.
  • Key Requirements :

  • Grade 12 (Essential)
  • Secretarial Diploma or Office Administration qualification will be an added advantage
  • 1 - 3 year’s experience as a Departmental Secretary with Tender administration experience
  • Computer literate Word, Excel, PowerPoint, Internet and E mail
  • Tender documentation excel spreadsheets
  • Effective Time Management skills
  • Excellent organizational skills
  • Interpersonal skills
  • Communication skills verbal and written
  • Professional, energetic and a high level of confidentiality
  • Hardworking and a team player
  • Must be fluent in both English and Afrikaans
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