Financial Controller
Publicis Groupe
Sandton, GP, ZA
4d ago

Job Description

DUTIES AND RESPONSIBILITIES

Responsibilities Local and global management reporting

  • Prepare and present monthly financial reports
  • Prepare and present monthly client profitability reports and follow up key findings in the reports
  • Maintain and monitor the New Business Pipeline report
  • Ad-hoc financial analysis
  • Monitor monthly spend vs budget
  • Monthly actuals reporting to Global Group; Checking balance sheet recons to ensure items are cleared promptly; Checking allocation of house costs in NAV and ensuring relevant accruals are raised;
  • Prepare analytical review of monthly results and balance sheet

  • Periodic Budget preparation; Collating the revenue forecasts from the Client service heads; Prepare the payroll costs forecasts with input from the Agency Head of Talent;
  • Forecast overhead costs; Analyze variances vs Commit / previous Forecast

    Revenue

  • Complete monthly revenue reconciliation and ensure all necessary take-ups are done / journals are processed so that NAV ties up to revenue recon prior to flash reporting at 12 noon on the first working day of each month
  • Monitor retainer billings during each month to ensure that all retainers are billed prior to billing cut off
  • Prepare analysis of revenue overs / unders vs forecast by client and revenue type
  • Monitor accrued and deferred revenue to ensure cleared on a timely basis
  • Resource planning

  • In collaboration with the Head of Talent, prepare the annual Commit resource plan and monitor actuals vs plan continually so that productivity remains positive even when revenue drops.
  • Manage the reforecasting of resource requirements at each new Forecast
  • Approve freelance appointments provided these are within budget
  • Job management

  • Monitoring work in progress to ensure that : No external cost are incurred prior to client approval; Non-billable costs are written off to Income Statement timeously;
  • Finished jobs are reconciled and closed promptly

  • Perform final check of all jobs marked for closure and send workflow to Resources to close
  • Balance sheet and FMC files

  • Review and approve balance sheet recons and ensure reconciling items cleared quickly
  • Approve non-recurring journals, three-way payroll recons, S-forms, CSR reporting prepared by SSC
  • Payroll

  • Review and approve monthly payroll prepared by SSC and approve monthly payroll journal prior to processing
  • Accounts receivable
  • Monitor debtors Age Analysis and ensure effective follow up of overdue balances is being done by Resources
  • Weekly vendor payments

  • Review weekly payments batches vs supporting documentation and ensure submitted to Resources before deadline
  • Overhead cost control

  • Approve variable cost expenditure prior to spending to ensure that overheads stay within budget
  • Ad hoc

  • Coordinate with FMC auditors and Internal audit to provide them with the pre-work requested, support documentation and explanations required
  • Submit monthly input to PGA in order that they can prepare the monthly PiCT report (self-analysis of adherence to Internal control requirements)
  • Provide finance training to the Client Service team so that they understand their financial responsibilities in terms of job management, client management and revenue forecasting
  • Monitor cash-flow and approve early payment requests where necessary
  • Approve credit billing instructions
  • Monitor performance of the Shared Service Centre and feedback to senior management
  • Develop, document and communicate processes to Agency
  • General trouble-shooting.
  • Qualifications

    The successful candidate must have / be :

  • Relevant Degree (B.Com Finance or equivalent)
  • 3 5 years Adverting / marketing agency experience NON-NEGOTIABLE
  • Comprehensive CHASE Production experience NON-NEGOTIABLE
  • Additional Information

    The successful new candidate will be passionate about the advertising and communications industry, highly motivated with excellent communication and problem-solving skills.

    The following attributes are also essential :

  • Personality Attributes
  • Team player with ability to work independently
  • Ability to remain calm in a highly pressurized environment
  • Ability to accept constructive feedback and learn from it
  • Assertive
  • Out of the box" creative thinker

  • Resilient
  • Solution and deadline driven
  • Meticulous with attention to detail
  • Flexible to work beyond normal office hours (overtime if and when required)
  • Comfortable to work on alcohol brands (if and when required)
  • Comfortable to work on-site (at the Agency, if and when required)
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