conferencing & events management assistant - voluntary internship
Sports Science Institute of South Africa
Cape Town, ZA
4d ago

Conference & events management assistant

VOLUNTARY INTERNSHIP (WORK-INTEGRATED LEARNING) POSITION

The Conference & Events Department of the Sports Science Institute of South Africa will be contracting an Events Management student for six months to assist in the department on various Conference Centre and Institute-

related events. This position becomes available from 01 July 2018.

This is a 25-hour per week position and is based in Newlands, Cape Town at the Sports Science Institute of South Africa.

Essential attributes include :

  • good verbal and written communication skills in English and, preferably, a second South African language
  • Word, Excel and PowerPoint at intermediate level
  • very strong administrative skills
  • highly organised and task-driven
  • an eye for detail
  • the ability to multi-task and remain calm under pressure
  • the ability to problem-solve and see a task through to completion or resolution
  • Job Responsibilities :

  • assist the Conference Centre team in the daily running of the conference facilities
  • assist in administrative, operational and logistical duties associated with the SSISA Conference Centre facilities. These include : liaising with internal and external clients regarding booking requirements providing technical and operational assistance for the facility providing good customer relations to clients and delegates liaising with caterers as required providing quotes to clients as required assisting conference centre staff where necessary issuing of stock to internal departments general correspondence assisting with administration for workshops and events
  • assist in administrative functions associated with SSISA events
  • assist the Events Committee where needed in ensuring that the planning, implementation, promotion, processing, administration and evaluation of SSISA is met and run successfully
  • assisting with delegate payments
  • database management and database capture of all attending delegates
  • liaising with delegates regarding accommodation, travel and other logistical requirements as required
  • assisting in the marketing and sales of events
  • Desirable :

  • valid driver’s licence
  • own transport
  • the ability to work flexible hours
  • Preference will be given to candidates who meet our employment equity aims.

    This advert will be disseminated to the SSISA building and Placement Officers at CPUT and Varsity College. Send your application and C.

    V. to hr sportsplan.co.za, specifying the position applied for and supplying all required information.

    Applications are invited immediately for interview commencement but close on 20 July 2018.

    If you have not been contacted within a two weeks of the closing date, please assume that you have not been short-listed.

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