JOB TITLE : Procurement Officer
DEPARTMENT : Centre of Excellence
REPORTING TO : Middle East & Africa - Customer Service Manager
Procurement
All procurement-related requirements for the business and related activities should be centralized and managed. The procurement officer's role is to act as a bridge between the company and the supplier.
To maintain supplier relationships and guarantee that our vendors contribute to our business strategy. To strengthen OTD and to avoid margin erosion at all times.
To oversee all local pricing systems and verify that local pricing remains within proper tolerances. To ensure Gilbarco AFS as well as our selected vendors follow and adhere to business compliances.
KEY RESPONSIBILITIES
Creating purchase orders in accordance with an internal SLA (24 hours) and distributing them to suppliers after receiving approval
Weekly business reporting on all active orders with accompanying updated ETDs
Providing essential input to internal teams outside of weekly open order reporting as needed
BBBEE certificate management for all providers
Managing and developing relationships with suppliers
Managing and maintaining current local prices, as well as ensuring that the pricing team has access to the most up-to-date price lists.
Managing supplier lead times and lead time reduction opportunities working closely with our Warehouse Manager to avoid and stock outages (related to KanBan)
Managing agent in charge of all accommodation and travel reservations
Strategic procurement activities to reduce costs and avoid equipment overcapitalization
Price / RFQ processes and negotiations
Sourcing of vendors as needed
Vendors spend segmentation and trends through spend analysis
Any further help needed by the firm in terms of sourcing and logistics.
POSITION RELATIONSHIPS
Internal
Projects team
Sales team
Operations team
Warehouse Team
Customer Service Team
Support Team
Internal Staff of various departments
Company Leadership Team (all functions)
External
Suppliers Local
Suppliers International
Intercompany Factories
Local and International Distributors
Freight Forwarding Companies
MEASURES OF PERFORMANCE (INDICATORS)
Leading : Supplier retention and improvement, Margin protection
Lagging : On time response and delivery / SSDR (supplier service defect rate reports)
PERSONAL QUALIFICATIONS & EXPERIENCE
Education / achievements :
Matric
Matric with supply chain experience (p referred)
Experience / Knowledge
In-depth knowledge of procurement & Sourcing functions.
Strong interpersonal and reporting skills
Procurement / Sourcing knowledge
Import and export knowledge
5 years’ experience in a supply chain role. (p referred)
Supply Chain studies. (p referred)
Specific Skills
Attention to detail
Strong Excel dashboard and visual presentation skills
Dedication to deadlines and due dates
Problem solving and decision-making skills
Strong teamwork attitude
Strong time management skills
Strong stress management skills
ROLE SPECIFIC COMPETENCIES & BEHAVIOURS
Customer Driven
Gains insight into customer needs.
Identifies opportunities that benefit the customer.
Builds and delivers solution that meet customer expectation.
Establishes and maintains effective customer relationships.
Collaborative
Works cooperatively with others across the organization to achieve shared objectives.
Represents own interest while being fair to others and their areas.
Partners with others to get work done.
Credits others for their contributions and accomplishments.
Gains trust and support of others.
Inclusive
Seeks to understand different perspectives and cultures.
Contributes to a work climate where differences are valued and supported.
Applies others’ diverse experiences, styles, backgrounds, and perspectives to get results.
Is sensitive to cultural norms, expectations, and ways or communicating.
Accountable
Follows through on commitments and makes sure others do the same.
Acts with a clear sense of ownership.
Takes personal responsibility for decisions, actions and failures.
Establishes clear responsibilities and processes for monitoring work and measuring results.
Designs feedback loops into work.
Champions VBS
Identifies and creates the processes necessary to get work done.
Separates and combines activities into efficient workflow.
Seeks ways to improve processes, from small tweaks to complete reengineering.
Is a simplifier, focused on cutting through complexity.
Prioritizes to the critical few focuses on what matters most.
Self-Aware
Reflects on activities and impact on others.
Proactively seeks feedback about shortcomings.
Admits mistakes and gains insight from experiences.
Knows strengths, weaknesses, opportunities, and limits.
Pioneering
Comes up with useful ideas that are new, better, or unique.
Introduces new ways of looking at problems.
Can take a creative idea and put it into practice.
Encourages diverse thinking to promote and nurture innovation.
Anticipates and adopts innovative digital and technology applications.
Agile
Learns quickly when facing new situations.
Experiments to find new solutions.
Takes on the challenge of unfamiliar tasks.
Extracts lessons learned from failure and mistakes.
Bounces back from setbacks and failure.
Gilbarco Veeder-Root represents the leading brands of solutions and technologies that provide convenience, control, and environmental integrity for retail fueling and adjacent markets.
In 2002, the Gilbarco and Veeder-Root companies combined into one marketing brand, with distinctive and complementary business lines, services, and sales capabilities.
Veeder-Root is the world's leading supplier of automatic tank gauging and fuel management systems and one of the few companies in the industry to design, manufacture and service its own products;
supplying and integrating the broadest range of new and proven technologies to reduce cost of ownership, enhance environmental integrity, and improve performance and profitability for petroleum marketers and commercial fueling enterprises worldwide.
Vontier is a $3B global industrial technology company focused on smarter transportation and mobility. Our five operating companies Gilbarco Veeder-Root, Global Traffic Technologies, Teletrac Navman, Matco Tools, and Hennessy Industries are united by a powerful purpose : mobilizing the future to create a better world.
Our portfolio of trusted brands includes market-leading expertise in mobility technologies, retail and commercial fueling, fleet management, telematics, vehicle diagnostics and repair, and smart cities.
Vontier’s pioneering solutions advance safety, security, efficiency, and environmental compliance worldwide.
Energized by our shared purpose and values, we have a strong culture shaped by a deep organization-wide commitment to inclusion, diversity, and equity (ID&E) and corporate responsibility.
Eight vibrant global employee resource groups serve as powerful focal points for connection, community, and advocacy, and we actively support community causes through Vontier Cares.
We offer flexible remote and in-person, open-space work options.
The Vontier Business System (VBS), our engine for success and our competitive advantage, powers every aspect of our business performance through a continuous improvement mindset.
As we look to the future, we will continue to evolve VBS to prepare our teams for new challenges and opportunities, and to stay on the forefront of changing technologies through fast iteration and focused experimentation.
