Project Administrator: Property Services
Stellenbosch University
Stellenbosch, Western Cape, ZA
1d ago
source : Careers24

Stellenbosch University Facilities Management Property Services Division Project Administrator : Property Services (Ref. FM / 235 / 1020)

Duties :

  • Providing an effective and efficient general administrative and secretarial service to Property Services with regards to Minor Works and SHEQ Administration;
  • Managing the Document Control system within the Property Services Department; Assisting with compiling reports and incorporating statistical data into draft reports;
  • Performing routine administrative tasks e.g. requisitions, work assignment, communication, etc.; Reacting to urgent requests and ensuring that necessary action is taken;
  • Handling telephonic and email enquiries and receiving clients; Client relationship management; Safety, health and environment administration;
  • Course and training coordination. Job

    Requirements :

  • An administrative and / or secretarial qualification; Three years' relevant work experience at a tertiary institution, or in a similar environment;
  • Excellent verbal and written communication skills; Excellent computer literacy (MS Office, Outlook, Excel); Financial administration skills;
  • Excellent and effective planning, problem-solving, decision-making and time management skills; Good analytical ability; Accurate record-keeping skills;
  • Ability to work independently; Ability to work under pressure; Organised with good interpersonal relationship skills. Recommendation : A minimum of two years' secretarial and / or administrative experience;
  • Knowledge of the Planon work management software system will be advantageous; Proven ability to work both on own initiative and as member of a team;
  • Developing and maintaining positive working partnerships; Ability to function under pressure without compromising accuracy;
  • Excellent communication and liaison skills and experience.

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