This person is responsible to : Act as reference person and to coordinate compliance matters as well as accountability for monitoring and supporting core compliance processes in line with company policies.
Vetting the contractual relationship between the company and its customers before contracting beyond the standard terms and conditionsSupport the sourcing and purchasing function (Procurement)Procurement reportingContract ManagementVendor ManagementAssist with B-BBEE Preferential Procurement auditCo-ordinate and support enterprise and supplier development initiativesProcurement : Enforce purchasing and spending guidelines as determined by company and regional / local policiesProvide monthly reporting and analysis on procurement by division from GeT and Bizagi to the SMTTo assist with the maintenance of GeT to ensure that the GET approval matrix is in line with the ZA DOAG.
Support users through training or coaching for the accurate, efficient and effective use of GeT and Bizagi systems.Ensure that Purchase Orders are goods receipted with valid supporting documents, invoiced and accrued for timeously.
Long outstanding (older than 3 months) Purchase Orders are investigated and resolved timeously.Facilitate tender processes, sourcing of new suppliers and co-ordinating the necessary due diligence processes for suppliers that are Out of Procurement Scope in line with company''s Corporate Policies and guidelines.
Assist with sourcing in scope suppliers and facilitate tender processes where GBS procurement doesn’t have capacity to do so in the required timeframes.
Provide monthly reporting on cost savings and opportunities.Establish and monitor service level agreements with existing preferred suppliers, including ensuring ISO compliance for vendor management, risk management and control.
Responsible for ensuring that supplier KPI meetings are conducted by the departments and annual supplier evaluations completed for the high risk suppliers as per the Vendor Matrix document.
Responsible for Supplier Relationship Management so as to create closer, more collaborative relationships with key suppliersResponsible for maintaining the GoSource Contract Repository and providing monthly reporting to the PTP ManagerEnsure that invoicing is billed as per contracts and any discrepancies investigated timeouslyEnsure that BCA’s and projects signed off by the company are delivered within the agreed budget and are delivered to acceptable standards.
Responsible for placing purchase orders for all approvedCo-ordinate and support enterprise and supplier development initiatives and provide monthly reportingEnsure that valid BBBEE certificates are obtained and recorded daily.
Assist with B-BBEE Preferential Procurement auditCRISP supportResponsible for supporting the Purchase to Pay Manager wherever necessaryProvide assistance for any other adhoc dutiesCompliance : Ensure continued compliance with Local PTP Process guideline document, ISO 9001 Quality Standards, Corporate Procurement Policy and Corporate PTP Policy.
Monitor internal compliance and report supplier incidents to the PTP ManagerProvide monthly reporting and analysis on Procurement by division from GeT, Bizagi and GoSource Contract Repository to the PTP Manager, CFO and SMT as required.
Ensuring that all vendors’ information and related supporting documents are kept up to date and maintained.Experience : Excellent understanding of purchase to pay processes and a thorough understanding of interface with other activities / functions.
Experience in using electronic purchasing and procurement tools.Proficient in the use of Microsoft ExcelGood time management skills.
Excellent communicator : written, oral and presentation skills.High customer focus and service orientation