A company in the Healthcare Industry requires the skills and experience of a Senior PMO (Project Management Office) Administrator.
The position is based in the Northern suburbs of Johannesburg.
Responsibilities : ?Meetings & Project Office / AdministrationSchedule meetings and setting up meetingsPrepare meeting documents e.g.
attendance registers, agenda, presentations, etc.Minute TakingDistribute reports and meeting output to approved stakeholdersUpload key documents onto PMIS (PPO)Update lessons learnedExtract close out reports?
Setup, Initiation and PlanningUpload Billing Schedules and contracts to PMIS (PPO)Identify & capture, scope, objectives & deliverables Extract draft Project CharterPrepare Microsoft Projects (MSP) from Work Break down Structure (WBS)Import MSP into PMIS (PPO)Identify and capture assumptions and concernsExtract Project Management Plans from PMIS (PPO)?
ExecutionUpdate costs, tasks, benefits and team members on PMIS (PPO)Obtain document approvals, sign-offs and ensure documents are uploaded onto PMIS (PPO)Update Actions, Risks and decisionsTrack task progressExtract Project Dashboards and distribute to StakeholdersUpload Milestones onto PMIS (PPO)Create Project File?
Project Take-on and RemediationCreate users and user groups on PMIS (PPO)Register projects on PPOAssist PMO Manager in Remediation progress updates (heatmap)?
PMO SupportProvide support to managers and project teams on all functional areas in the proper use of PMIS (PPO)Provide support and coaching to teams on the governance and the lifecycleProvide support and assistance in regard to change requests and change controlObtain project deliverables sign off?
AssuranceAssist in updating the quality assurance report (heat map)Review quality health indicators Comments and feedback (correlation between comments and details-
provides interpretation to the sponsor)?Contract ManagementObtain milestone certificate sign-offs and upload to PMIS (PPO)Assist in formulating and maintaining the billing scheduleAssist with contract schedules for contractors and ensuring signoffMinimum Educational Qualifications and experience : Grade 12 with CAPM (Certified Associate in Project Manager) orDiploma in Administration or Project Management5-
8 years in a similar environment / positionMust be able to map out processesStrong facilitation SkillsProblem-solving skillsAnalytical and innovativeStakeholder Management and AnalysisCreate MSP schedulesProduce DashboardsExcel, Word, Visio and MS Projects skills