This role consists of the full debtors function. You will be required to manage a large collection of debtor accounts.Debtor-s control Control and reconcile accounts receivable, ensuring debtors accounts are settled timeously and accurately.
Attend to account / customer queries in a timely manner. Investigate and resolve any discrepancies.Share debtors- balance status information with relevant reps.
Copy and Please apply through this site. invoices, P.O.D.-s and statements to customers, when requested.Send monthly statements.
Reconcile the accounts receivable ledger and ensure that all receipts are accounted for and allocations are accurate.Administer debt collection - facilitate payment of invoices due by sending reminders and contacting customers to follow up on outstanding accounts.
Timeously flag overdue accounts to relevant staff and management and put these accounts on hold.Escalation of defaulting debtors to legal department for handover where necessary.
Drafting of letters, emails and other communication.Ensure compliance with all internal controls across business operations.
Ensure that all policies and processes are adhered to.Manage debtor account credit limits within company policy guidelinesFacilitate and assess new account applications in line with company policy guidelines.
Processing and administration o Process accounts and receipts in compliance with financial policies and procedures. Open new accounts after all the necessary validations have been done.
Administer and maintain account details, specifically customer details, discounts, settlement discounts, terms, rebates, etc.
Process credit notes for empty drums and containers. Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables- data.
Reporting Generate accurate reports detailing aging of outstanding accounts and explanation of overdue accounts. Monitoring of accounts to ensure that debts are settled timeously and that accounts are up to .
Daily, weekly and monthly reporting to management.Assist with weekly cash flow forecasts relating to debtors.Important Company analysis and reports to management as requested.
Experience and Qualifications Minimum 3 years relevant experience in a similar position essential.Experience in the management of a large debtors book.
Experience in dealing with group company debtors operating in different regions.Relevant finance related degree / diploma - beneficial.
Current working knowledge of Syspro - essential.Solid understanding of financial processes and practices, accounting principles, fair credit practices and collection regulations.
Ability to roll-up sleeves and work with team members.A keen eye for detail and desire to probe further into data.Valid driver-s license and reliable transport.
Computer Literacy Syspro - essential.Intermediate knowledge of MS Office packages e.g. Excel, Word, Outlook, etc.Intermediate knowledge of virtual programmes e.g. MS Teams, Zoom etc.