HR/OHS Coordinator
Ann Swann Personnel
Johannesburg, South Africa
2d ago
source : Job Placements

The HR / OHS Coordinator duties involve a wide range of support activities inside the HR department. This role must be able to assist the HR Manager in the whole HR lifecycle.

The OHS Coordinator will be responsible to perform the main health and safety duties in the workplace. Ensuring that there is a safe working environment for employees and other relevant parties.

Requirements / Qualifications

  • Proven experience as an HR Assistant or relevant human resources / administrative position.
  • Computer typing skills (MS Office, in particular).
  • Hands-on experience with a Human Resource Management System.
  • Familiarity with payroll software and ECO time clock system.
  • Strong communications skills.
  • Excellent organisation ability.
  • Strong communication skills.
  • Experience in our industry.
  • Work autonomously.
  • Remain calm under pressure.
  • Proven experience as safety officer.
  • In depth knowledge of OHS legislation and procedures.
  • Experience in writing reports and policies for health and safety.
  • Excellent communication skills with the ability to present and explain health and safety topics.
  • Certificate in occupational health and safety.
  • Responsibilities

  • Assist with day-to-day operations of the HR functions and duties
  • Provide clerical and administrative support to Human Resources
  • Administer clock in & out reports daily from all departments
  • Update clocking system and resolve all queries on a daily basis
  • Compile and update employee records (hard and soft copies)
  • Prepare documentation and reports relating to personnel activities (staffing, recruitment, on-boarding, training, grievances, certificates, etc)
  • Coordinate HR projects (meetings, training, etc) and take minutes
  • Process monthly long-distance trip sheets, attendance registers and daily clocking reports for payroll processing
  • Coordinate Workmen’s compensation claims
  • Assist with filing and archiving-Assist with staff rosters (all department + long distance 21 / 5 roster)
  • Coordinate and assist with the initial induction to newly hired employees
  • Assist with the recruitment process and update our database for employment equity alignment.
  • Assist with COVID-19 site preparations (rosters, daily screening, stock,Dr appointments, etc.)
  • Developing, implementing, and improving the health and safety plans, programmes and procedures in the workplace.
  • Ensuring compliance with relevant health and safety legislation.
  • Identifying OHS-related training needs in the workplace.
  • Reporting on OHS-related activities.
  • Conducting monthly HSE meetings.
  • Compiling monthly HSE statistics.
  • Conducting monthly compliance audits.
  • Conducting weekly field inspections.
  • Conducting incident investigations.
  • Compiling flash reports.
  • Conducting baseline risk assessments as well as task specific risk assessments.
  • Conducting other mandatory inspections.
  • Contractor on-boarding safety induction.
  • Compiling toolbox talks and sharing / training
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