Legal Assistant
Staff Solutions Recruitment
Portelizabeth, South Africa
1d ago
source : Executive Placements

Minimum Qualifications and Experience :

  • Matric
  • 2 Years relevant experience
  • Relevant qualification / diploma advantage
  • A legal qualification / CGIC experience will be advantageous
  • Proficient in the use of MS Office Suit, Syspro, Pastel, Cregalink for CGIC
  • Soft Skills :

  • Self-motivated person who can use their own discretion but who will follow instructions
  • Ability to work independently
  • Maintain Confidentiality of Group / Company information and legal documents
  • Meticulous attention to detail
  • Accuracy and efficiency
  • Excellent organisational, administrative, and filing skills
  • Initiative and Proactive
  • Results and goal oriented
  • Customer liaison telephonically, by correspondence and personally
  • Ability to work in a highly pressurised and fast-paced environment and to effectively manage high work volumes
  • Energetic and Enthusiastic
  • Professional conduct and correspondence with internal and external parties
  • Deadline driven
  • Inherent Job Requirements :

  • Strong, Accurate Typing Skills / Ability
  • Excellent command of the English language Speak, read, and write
  • Main Duties / Key Results Areas :

  • Assist with the smooth operation and communication of administrative processes
  • Assist with placing letters on company letterheads
  • Write and distribute email, correspondence memos, letters, faxes, forms and documents
  • Assist in the preparation of regularly scheduled reports
  • Assist with the updating of paperwork / spreadsheets
  • Assist with the receipt, delivery and accessibility of legal documents
  • Safekeeping of official records and legal documents
  • Assist with scanning and filing of paperwork
  • Completion of Trade Account Applications and liaising with customers to obtain the necessary information and supporting documents
  • Collating and vetting documents received from customers
  • Attend to daily follow-ups on outstanding requirements and documentation
  • Assist with logging of credit applications on CGIC and apply for credit limits as well as follow-up and liaising with CGIC in this regard
  • Assist with submission of CGIC claims
  • Assist with collating claim documents for handover to attorneys and following up on progress made
  • Assist with creating customer accounts, maintaining, and entering information on Syspro / Pastel
  • Assist with maintaining of all accounts on CGIC / Cregalink with regards to change in limits, terms, and any changes in legal entities
  • Assisting with queries regarding accounts on Syspro, Pastel, CGIC cover and trade account applications
  • Completion and collation of Supplier Credit Applications
  • Performing general office duties and errands
  • Perform general administrative tasks to ensure Legal Services function effectively
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