Operations Admin Supervisor
Manline Energy
Germiston, Gauteng, South Africa
12h ago

Company Manline Energy Reference # Operations Admin Supervisor Published 24 / 11 / 2021 Contract Type Permanent Salary Market Related Location Germiston, Gauteng, South Africa Introduction The candidate will be responsible to support the management team with specific administration tasks to assist in the smooth running of operations.

Job Functions Administration,Finance Industries Freight / Shipping / Transport / Import / Export,Logistics Specification Key deliverables and outputs

  • General administration
  • oPre-check and process all trip envelopes on MAX

    oPOD’s

    Daily collection of documents and verifying all information

    Preparation of POD’s as per SLA

    Communication of POD’s to customers as per SLA

    oPreparing the monthly debtors schedule for month-end

    Reconciling all trips done per customer and preparing for invoicing

    oProcess cash request (money orders) for vehicles travelling outside of SA

    Reconciling money orders on an ad hoc basis

  • Reporting
  • oUpdate loss and gain schedule on a daily basis

    Data capturing of daily deliveries

    oDaily Update of delivery reports

    Providing customers with daily delivery schedule

    Sending proof of deliveries to all customers

  • Wage schedules
  • oSupervising capturing of driver wages on a monthly basis

    Ensure all wages are captured correctly before submission to HR

  • Driver Training
  • oScheduling all drivers for annual training prior to expiry of certificates

    oUpdate of training matrix

    oFiling and maintenance of all training records

  • Vehicle documentation control
  • oCollection and administration of documents of all vehicles

    Dip charts

    Meter calibration certificates

    Sensor certificates

    oPreparation of documentation for vehicles travelling outside of South Africa.

  • Customer service
  • oCapturing of figures and reconciliation for customer schedule used for invoicing.

  • Adherence to the company’s Road Traffic Safety Management System (RTS ms).
  • Requirements Essential :

  • Matric / Grade 12
  • 2 - 3 years’ experience in an admin environment.
  • Debtors experience an added advantage
  • Computer literacy ( Microsoft Excel, Word, PowerPoint and Outlook)
  • Advantageous :

  • Relevant tertiary qualification in transportation / logistics / business management
  • Experience in the Logistics industry
  • Knowledge of the NBCRFLI Main Agreement
  • Ability to coach and work with people Job Closing Date 01 / 12 / 2021 Share on
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