Personal Assistant
Ann Swann Personnel
Johannesburg, South Africa
5d ago
source : Job Placements

Manage the efficient functioning of the office through a wide range of administrative tasks. Ensure tasks are completed on a day-to-day basis.

Efficient, accurate and timely output of typing, data capturing, copy typing and filing.

Effective inter-departmental communication.

Effective telephone answering and delivery of messages.

General office administration and housekeeping.

Management of electronic diaries.

Liaison with inter departmental and outside customers.

Performance ad-hoc tasks given by Managing Director and Financial Director and HOD''s.

Organizing of Venues and co-ordinate functions ie Woman’s Day, Year-end Functions, Health & Safety LTI free, Conferences.

Production reports daily.

Compile presentations.

Support the needs of HOD team.

Coordinates site visits.

Arrange and Coordinate travel plans and reservations.

Update weekly / monthly business review reports.

Update relevant documents for monthly management meetings.

Administrator for company cell phones.

Manage the Receptionist, Driver and Contract Cleaners.

Maintain internal phone lists / distribution lists and ensure recorded in the phone system

Action all fax / fax orders, directing to the relevant person / department as required for action.

Maintain and purchase refreshments and supplies for the site, as required.

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