Facilities Administrator
South Point
Cape Town, Western Cape, South Africa
6d ago
  • Maintain data integrity (this project / information is for use by finance);
  • Collect Dex / Turnstile / Internet / CCTV information and update spread sheet daily which must be distributed to relevant parties by 10h00 daily;
  • Assist with obtaining of quotes and / or supplier prospectus;
  • Managing and controlling the monthly duty roster;
  • Managing the leave documents for the Precinct Manager and the Building Managers centrally;
  • Assist in administrative functions general as and where it relates to the Facilities Department centrally;
  • Raise dispatches for artisans and cleaners as and when required
  • Assist with staff queries when Precinct Managers / Building Managers are not in the office;
  • Handle inbound and outbound calls;
  • Gathering quotes, raise PO’s, arrange for delivery and collecting invoices for payment
  • Assist where needed with student enquiries;
  • Submit regional invoices
  • Preparing invoices for payment
  • Prepare regional invoices above the cap for approval and sign off
  • Assist and work on weekend roster and distribute to the managers
  • Take minutes during meetings; type minutes and distribute to managers
  • Prepare DBT report as and when required
  • Ensure that you understand the functions of the Maintenance Administrator, the Procurement Officer and the Facilities Admin Clerk of Works to assist should any of these members be ill and / or on holiday
  • Matric
  • Diploma in admin / facilities an added advantage
  • EXPERIENCE & SKILLS

  • Administration Knowledge
  • At least 3 years’ experience
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office suite
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