MINIMUM REQUIREMENTS Key Requirements
Knowledge of distribution and warehouse systems
Be computer literate in Excel with the ability to capture information and produce reports
Oracle system knowledge is advantageous
Understanding of the business measures and targets directly relating to own role
Able to scrutinize and interpret written and financial documentation in order to identify mistakes and problems
Understanding of the impact of one’s own role on service delivery to internal and external customers
Customer service mind-set
Ability to identify operational obstacles and opportunities and refer to DC management
Able to work flexible hours in line with business requirements
Ability to work under pressure whilst maintaining attention to detail
Continues to strive for a goal even in the face of adversity
OTHER JOB REQUIREMENTS
What theoretical knowledge (e.g. degree / diploma) does the job require?
Business Matric / Grade 12 and Finance qualification or currently studying towards a Finance or Accounting DiplomaWhat experience (e.
g. previous exposure) does the job require?
2-4 years’ experience in an administration function (within a logistics environment)
Experience with technology usage (computer capturing, process compliance, data accuracy and pressure)
Other key requirements The deliverables are not limited to the accountabilities specified in the job profile. These key accountabilities highlight the focus areas of the job.
Specific and / or additional deliverables can be requested by management. The key responsibilities and accountabilities may change from time to time in response to changes in business strategy, operational requirements and shift rotation.
JOB SPECIFICATIONS Key Responsibilities
Effectively administering, issuing, balancing and processing petty cash journals for all petty cash transactions in line with the petty cash policy
Effectively administering new supplier applications and submitting it to Head Office to be loaded on Oracle in line with the Finance processes
Processing requisitions on Oracle as per requisition and finance processes
Preparing receipts on Oracle as per the suppliers’ delivery notes and invoices
Preparing creditors batches in line with the Finance process including the Requisition, PO & Receipt numbers
Effectively administering stationery in line with corporate governance
Ensuring sufficient stock levels of all stationery and consumables in the DC
Preparing invoicing requests for submission to Head Office as per the finance process
Effectively reconcile all Debtors, Creditors and Petty cash transactions
Accurately prepare and distribute the flash reports and scorecards, as required by the Business units, in line with operational excellence
Report any pending claims to line manager for reporting and payment purposes
Adherence to company policies and procedures in line with corporate governance principles
Display a high performance culture by providing feedback, guidance, support and a continuous improvement mind-set
Ensuring adherence to company policies, procedures and legislation (e.g. OHASA and the SHE programme) in line with corporate governance
Ensuring a clean and safe environment by applying housekeeping principles
Act in accordance with the Woolworths Values