Commercial Assistant - Blueberries
United Exports
Paarl, WC, za
2d ago

Job Description

The primary purpose of this role is to provide administrative support to the commercial team and assist with various demand fulfilment tasks.

The commercial assistant is responsible for the finalization of sales and therefor wil work very closely with the relevant sales account managers as well as trade finance.

There is various other information that has to be gathered from and communicated to clients and other stakeholders for which the commercial assistant is also responsible.

Key Performance Outputs

  • Ensure that all current and new client information is accurate and kept up to date and e nsure that all contracts and agreements are accurate per terms of the individual clients.
  • Ensure that Credit Insurance forms are completed for all clients and assist in the credit insurance process.
  • Collate and send all the client documentation to Logistics, Finance, Technical teams, to complete set-up for new customers.
  • Update Client Contact sheet for newsletter distribution purposes.
  • Update Client Matrix and ensure that the payment terms for each are communicated to the finance team.
  • Re-allocation of fruit / pallets for fruit which was physically moved between customers or between destinations.
  • Capturing of Global sales team leads (following leads generated by the sales team at customer tradeshows etc.)
  • Customer / Market / Country internet research to be conducted from time to time and to be captured on internal CRM
  • Verify prices captured on Sales orders versus prices on the order sheet
  • Double check all prices on customer load-plans (i.e. IPL and DPS)
  • Update Claims and Requests Credit (or Debit) notes from Finance.
  • Invoices - Ensure that invoices & credit notes are sent out by Trade Finance and assist with all statement queries.
  • Assist with any commercial reporting which might be needed from time to time or for quarterly Exco. meetings
  • Assist with any ad hoc task from time to time and provide support to sales team where needed.
  • Assist with End of Season customer reports which are driven by the Commercial Coordinator
  • Requirements

    Qualification / Experience :

  • Senior certificate / Grade 12 / Matric.
  • Suitable tertiary qualification.
  • Minimum 2 years of work experience.
  • Functional / Technical :

  • Computer literacy : MS Office (Excel, Word, PowerPoint)
  • Excellent Email etiquette
  • Knowledge on how to work the switchboardExcellent communication skills; verbal and written.
  • Excellent planning, organisational skills.
  • Building and maintaining good interpersonal relationships.
  • Detail and resu lts orientated.
  • Ability to act with tact and discretion.
  • Requirements

    Minimum Education / Qualification / Experience : Senior certificate / Grade 12 / Matric. Suitable tertiary qualification.

    Minimum 2 years of work experience.

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