Executive Secretary
Pillango Placements
Gauteng > Midrand
7d ago

R 20000 - R 25000 Monthly

Our client is an engineering / manufacturing company based in Midrand that offers a range of engineering solutions including -

consulting, procurement to process, utilities engineering, project management and co-ordination, equipment procurement, full turnkey installations.

The CEO currently requires an outgoing and highly organised Executive PA.

REQUIREMENTS

  • An outgoing, people's person with strong communication skills and the ability to interact with individuals at all levels.
  • A detail orientated, organised person who can multi task and is willing to walk the extra mile for her employer.
  • Minimum Matric (tertiary qualification preferred) with at least 3 years secretarial experience at an executive level.
  • Strong computer literacy - including advanced Excel.
  • Experience in arranging meetings, travel arrangements (locally and internationally), company statutory matters, diary management, formal correspondence (writing, editing) and other administrative duties normally associated with such a position.
  • JOB DESCRIPTION

  • Answer telephones and convey correct information to relevant parties, take messages, or transfer calls to appropriate individuals.
  • Screen calls to Executive Management and handle queries in an appropriate manner
  • Arrange conferences, meetings, and travel reservations for office personnel.
  • Compose, type, and distribute meeting notes, routine correspondence, and reports.
  • Locate and attach appropriate files to incoming correspondence requiring responses.
  • Maintain scheduling and event calendars Functions, conferences and team building
  • Coordinate conferences and meetings.
  • Duplications of correspondence and other printed material.
  • Screen, route, and distribute incoming mail and other material, and prepare feedback to routine letters.
  • Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
  • Letter writing, dictation, create transcribe, and distribute meeting agendas, minutes and action lists ensuring due dates are reached by department managers.
  • Establish work procedures and schedules, and keep track of the daily work of clerical staff.
  • Learn to operate new office technologies as they are developed and implemented.
  • Operate electronic mail systems and coordinate the flow of information both internally and with other organisations.
  • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
  • Design and upkeep of Company Procedures
  • Design and upkeep of all Master Documents
  • Manage and keep office insurance up to date annually Short term / CAR / PI
  • Project Manage small office related projects i.e. office extensions and upgrades / office maintenance
  • Company Registration documentation Shareholding etc
  • Timesheet control and Employment Contracts
  • Company Profile upkeep
  • Maintain leave system
  • Company Governance / admin work
  • Prepare correspondence, reports and materials for publications and presentations for marketing of the company.
  • Travel arrangements Corporate and personal
  • Prepare and maintain MD’s expense claims on a monthly basis
  • MD Personal items / arrangements
  • Keep filing system and server updated with latest documentation generated on a daily basis.
  • Ad Visible Until : 18 February 2019 Ref : PTA002303 / JB

    17 363 11 219

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