A well-established organization in Bloemfontein is seeking a Company Secretary to join their team. Salary is negotiable depending on experience & qualifications.
Qualifications and Experience : Have a minimum of 2 years’ experience as a Secretary Have a Matric Certificate Diploma in Administration or equivalent will be an advantage Excellent communication & interpersonal skills Good time management skills Be proficient in MS Office Be bilingual in English & Afrikaans Key Performance Areas : Reporting to management and performing secretarial duties.
Processing, typing, editing, and formatting reports and documents. Filing documents, as well as entering data and maintaining databases.
Liaising with internal departments. Directing internal and external calls, emails, and faxes to designated departments. Arranging and scheduling appointments, meetings, and events.
Monitoring office supplies and ordering replacements. Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
Preparing facilities and arranging refreshments for events, if required. Observing the best business practices and etiquette.
Managing documents, spreadsheets, and databases. Ability to liaise internally and externally on administrative matters. Exceptional filing, recordkeeping, and organizational skills.
Working knowledge of printers, copiers, scanners, and fax machines. Proficiency in appointment scheduling and call forwarding systems.
Excellent written and verbal communication skills. Exceptional interpersonal skills.