Receptionist / Office Assistant
Capetown South Africa, South Africa, Sudáfrica
6d ago
source : jobomas

Responsibilities : Administration : Answering, screening, and forwarding calls, making appointments.Receiving customers and visitors at reception.

Updating Covid Database.Maintain office security by following safety procedures and controlling access via reception desk.

Receiving and sorting daily mail and emails.FilingArranging courier services.Arranging interviews and all other meetings.

Typing out documents / spreadsheets.Keeping track of stationery and replenishing stock.Archiving old documents and keeping Archive Store in order.

Scrutinising security logbook on weekly basis.Ad hoc tasks.Check for tenders daily in websites provided and local newspapers.

Filing of credit card receipts.Sorting according to month-end statement.Keeping the logbooks for the company vehicles up to date.

Safekeeping the keys of the company vehicles and booking vehicles out to authorised personnel.Ensuring vehicle services are booked on time.

Finance Assistance : Capturing of supplier invoices on SAP.Filing of Supplier Invoices.Requesting statements from Suppliers monthly.

HR Assistance : Assisting HR Manager with Contracts New contracts and renewalsKeeping track of workers sick notes.Registering of RMA Claim - injury on duty plus all related admin.

Placing ads for vacancies.HR Filing.Typing of warnings and other documents. Travel Arrangements : Getting quotations for airline tickets and accommodation.

Booking airline tickets.Booking accommodation.Ensuring we receive the invoices for airline tickets and accommodation.Travel Requests.

Requirements : MatricSAP Experience.MS Office.Willing to learn.Excellent communication skills - Verbal and Written.To apply, . >

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