Finance and Marketing Administrator
Full Circle Recruitment Services
Pretoria, South Africa
6d ago
source : Job Placements

INTRODUCTION

  • The Finance and Marketing Clerk is required to assist in executing import, distribution and logistics plans, administration, and customer service .
  • Use logistics systems and implement daily administrative tasks by timely and efficiently resolving queries from internal & external customers.
  • When necessary, escalate queries to Sales Manager after the query has been summarized and all required information been obtained from relevant parties.
  • Customer Orders needs to be placed and followed up until arrival.
  • PLEASE NOTE THAT TRAINING WILL BE PROVIDED ON IMPORTS AND LOGISTICS. CANDIDATES MUST HAVE PREVIOUS FINANCIAL ADMINISTRATION EXPERIENCE AND A STRONG MARKETING APTITUDE.

    INTERACTION AND PEOPLE SKILLS ARE VITAL.

    CLIENT RELATIONSHIPS

  • Collaborate & develop relationships with clients.
  • Assist in resolving problems concerning transportation, logistics systems, imports and customer issues.
  • Keeping clients informed regarding status of cargo .
  • Resolve customer complaints .
  • LOCAL AND INTERNAL LOGISTICS ADMIN MANAGEMENT

  • Implement instructions & admin on inbound logistics operations , such as transportation , warehouse activities and logistics quality management .
  • Execute admin on contract terms and conditions as well as stock and quality control .
  • Assist in admin for distribution centre operations to ensure achievement of cost, productivity, accuracy and timeliness objectives.
  • Follow-up with shipping company to determine ETA.
  • Work with customers to compile orders, Sales confirmations and collecting POD''s from customers.
  • Implement Admin for weekly planners .
  • IMPORT AND EXPORT ADMIN MANAGEMENT

  • Manage Admin and execute import documents .
  • Assist in resolve problems concerning transportation, logistics systems, imports and customer issues.
  • Collecting POD''s and prepare forex payments .
  • NEGOTIATIONS AND COST SAVINGS ADMIN

  • Research international freight rates and negotiate cheapest options
  • Assist in executing most cost-effective and efficient means of transporting products and supplies.
  • Assist in cost savings for logistics changes , such as routing, shipping modes, product volumes or mixes and carriers.
  • GENERAL ADMINISTRATION

  • Daily administrative functions
  • Follow policies or procedures for logistics activities.
  • ADDITIONAL ACCOUNTING

  • Monthly cash books processing and bank reconciliations in SAGE
  • Petty cash posting and reconciliation
  • Intercompany loan reconciliations
  • Monthly debtors and suppliers reconciliations
  • Monthly credit card and debit card account reconciliation and clearing for a single entity
  • Updating the fixed asset register monthly and posting the related depreciation journals
  • Monthly separate and consolidated Income Statements (foreign company plus local company)
  • MINIMUM REQUIREMENTS

  • 2- 3 Year relevant experience in financial administration as per requirements
  • Grade 12 - compulsory
  • Relevant Qualification Advantageous
  • Experience in marketing and sales preferred
  • Peoples person, extroverted and excellent communication skills dealing with stakeholders, suppliers, and clients
  • Accurate and precise in all accounting work
  • Strong negotiator and aptitude to close deals / sales
  • Career aspirations within supply chain, logistics and sales
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