The Finance and Marketing Clerk is required to assist in executing import, distribution and logistics plans, administration, and customer service .
Use logistics systems and implement daily administrative tasks by timely and efficiently resolving queries from internal & external customers.
When necessary, escalate queries to Sales Manager after the query has been summarized and all required information been obtained from relevant parties.
Customer Orders needs to be placed and followed up until arrival.
PLEASE NOTE THAT TRAINING WILL BE PROVIDED ON IMPORTS AND LOGISTICS. CANDIDATES MUST HAVE PREVIOUS FINANCIAL ADMINISTRATION EXPERIENCE AND A STRONG MARKETING APTITUDE.
INTERACTION AND PEOPLE SKILLS ARE VITAL.
Collaborate & develop relationships with clients.
Assist in resolving problems concerning transportation, logistics systems, imports and customer issues.
Keeping clients informed regarding status of cargo .
Resolve customer complaints .
LOCAL AND INTERNAL LOGISTICS ADMIN MANAGEMENT
Implement instructions & admin on inbound logistics operations , such as transportation , warehouse activities and logistics quality management .
Execute admin on contract terms and conditions as well as stock and quality control .
Assist in admin for distribution centre operations to ensure achievement of cost, productivity, accuracy and timeliness objectives.
Follow-up with shipping company to determine ETA.
Work with customers to compile orders, Sales confirmations and collecting POD''s from customers.
Implement Admin for weekly planners .
IMPORT AND EXPORT ADMIN MANAGEMENT
Manage Admin and execute import documents .
Assist in resolve problems concerning transportation, logistics systems, imports and customer issues.
Collecting POD''s and prepare forex payments .
NEGOTIATIONS AND COST SAVINGS ADMIN
Research international freight rates and negotiate cheapest options
Assist in executing most cost-effective and efficient means of transporting products and supplies.
Assist in cost savings for logistics changes , such as routing, shipping modes, product volumes or mixes and carriers.
Daily administrative functions
Follow policies or procedures for logistics activities.
Monthly cash books processing and bank reconciliations in SAGE
Petty cash posting and reconciliation
Intercompany loan reconciliations
Monthly debtors and suppliers reconciliations
Monthly credit card and debit card account reconciliation and clearing for a single entity
Updating the fixed asset register monthly and posting the related depreciation journals
Monthly separate and consolidated Income Statements (foreign company plus local company)
2- 3 Year relevant experience in financial administration as per requirements
Grade 12 - compulsory
Relevant Qualification Advantageous
Experience in marketing and sales preferred
Peoples person, extroverted and excellent communication skills dealing with stakeholders, suppliers, and clients
Accurate and precise in all accounting work
Strong negotiator and aptitude to close deals / sales
Career aspirations within supply chain, logistics and sales