Debtors Clerk (4-month contract)
Creative Leadership Solutions
Johannesburg, South Africa
6d ago
source : Job Placements

Debtors Clerk (4-month contract)


An exclusive homeware company located in Randburg, is seeking to employ an experienced Debtors Clerk on a four-month contract.

Purpose of the Job

Accounts receivable duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.

Resolving discrepancies.

Qualifications and Experience

Formal Qualifications

Legal Requirements

  • A. Citizen or valid work permit for S.A.
  • Experience Required

  • BS degree in Finance, Accounting or Business Administration
  • Understanding MS Office knowledge
  • Awareness of Company policies and procedures
  • Understand business ethics and values
  • Understand Company structure and reporting lines
  • Knowledge of the Accounting processes and procedures
  • Proven working experience as Accounts Receivable Clerk, Accounts Receivable Manager or accountant
  • Solid understanding of basic accounting principles, fair credit practices and collection regulations
  • Proven ability to calculate, post and manage accounting figures and financial records
  • Data entry skills along with a knack for numbers
  • Hands-on experience in operating spreadsheets and accounting software (JDE or other full-scale ER software)
  • Proficiency in English and in MS Office
  • Customer service orientation and negotiation skills
  • High degree of accuracy and attention to detail
  • Key Personal Attributes

  • Proficient in English
  • Organisation and interpersonal skills.
  • Ability to work to tight deadlines
  • Professional work etiquette
  • High stress tolerance
  • Goal-oriented
  • Key Performance Areas

    Work output 1 : Laybys

  • Refresh Layby model, insert prior comments and ensure all is ready for Stock Department
  • Release all delivery requests sent from Stock that is in the Order Entry queue
  • Work output 2 : Receipting

  • Send weekly files to MBD, IDC, etc every Thursday; CC Debtors Manager
  • Import all three countries’ receipting daily and MBD / IDC monthly. Masterfile to be used to compare / review figures against those of the bank.
  • Capture staff and sales representatives’ purchase payments. Print journal and review printing to ensure it corresponds with receipting book.
  • Work output 3 : Unknown Receipts

  • Follow up and allocate unknown receipting daily. Allocate unknown report allocations to correct account.
  • Incorrect allocations of unknowns can have repercussions, can be costly to the company as clients can lose faith in our ability to provide them with high quality service.
  • Furthermore, it can be costly to the client as incorrect allocation can result in a negative impact on their ITC rating.

  • Compare unknown reports with Masterfile.
  • Weekly updates on any problems encountered must be given to the manager via email. Solving problem unknowns must be indicated clearly on the unknown report.
  • Compare report with emails.

    Work output 4 : Other than Monthly General Ledger Reconciliations

    Monthly reconciliations on :

  • Unknowns
  • Swordfish and Verinet need to be reconciled as data comes in.
  • Compare external reports with Capri’s book to ensure correspondence.
  • Journal Layby Receipts from Swordfish to Deliveries Control account.
  • Work Output 5 : Reconciliations

    Monthly reconciliations of :

  • General Ledger Control Accounts for all companies
  • All receipt accounts (Printing of recon Nav vs Swordfish vs Verinet)
  • Intercompany loan accounts (Nav vs printout)
  • Any other reconciliations allocated by Manager
  • Reconciliations must be done by the 18th of each month or by a date otherwise specified
  • Work output 6 : Ad Hoc Tasks

    From time to time the manager will request that the employee performs ad hoc tasks that do not form part of items listed 1 5.

    It is important that these tasks are executed in the expected time allocated and all relevant parties are kept up to date with the progress.

    R 25 000 CTC

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