Debtors Clerk (4-month contract)
An exclusive homeware company located in Randburg, is seeking to employ an experienced Debtors Clerk on a four-month contract.
Purpose of the Job
Accounts receivable duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.
Qualifications and Experience
A. Citizen or valid work permit for S.A.
BS degree in Finance, Accounting or Business Administration
Understanding MS Office knowledge
Awareness of Company policies and procedures
Understand business ethics and values
Understand Company structure and reporting lines
Knowledge of the Accounting processes and procedures
Proven working experience as Accounts Receivable Clerk, Accounts Receivable Manager or accountant
Solid understanding of basic accounting principles, fair credit practices and collection regulations
Proven ability to calculate, post and manage accounting figures and financial records
Data entry skills along with a knack for numbers
Hands-on experience in operating spreadsheets and accounting software (JDE or other full-scale ER software)
Proficiency in English and in MS Office
Customer service orientation and negotiation skills
High degree of accuracy and attention to detail
Key Personal Attributes
Proficient in English
Organisation and interpersonal skills.
Ability to work to tight deadlines
Professional work etiquette
High stress tolerance
Key Performance Areas
Work output 1 : Laybys
Refresh Layby model, insert prior comments and ensure all is ready for Stock Department
Release all delivery requests sent from Stock that is in the Order Entry queue
Work output 2 : Receipting
Send weekly files to MBD, IDC, etc every Thursday; CC Debtors Manager
Import all three countries’ receipting daily and MBD / IDC monthly. Masterfile to be used to compare / review figures against those of the bank.
Capture staff and sales representatives’ purchase payments. Print journal and review printing to ensure it corresponds with receipting book.
Work output 3 : Unknown Receipts
Follow up and allocate unknown receipting daily. Allocate unknown report allocations to correct account.
Incorrect allocations of unknowns can have repercussions, can be costly to the company as clients can lose faith in our ability to provide them with high quality service.
Furthermore, it can be costly to the client as incorrect allocation can result in a negative impact on their ITC rating.
Compare unknown reports with Masterfile.
Weekly updates on any problems encountered must be given to the manager via email. Solving problem unknowns must be indicated clearly on the unknown report.
Compare report with emails.
Work output 4 : Other than Monthly General Ledger Reconciliations
Monthly reconciliations on :
Swordfish and Verinet need to be reconciled as data comes in.
Compare external reports with Capri’s book to ensure correspondence.
Journal Layby Receipts from Swordfish to Deliveries Control account.
Work Output 5 : Reconciliations
Monthly reconciliations of :
General Ledger Control Accounts for all companies
All receipt accounts (Printing of recon Nav vs Swordfish vs Verinet)
Intercompany loan accounts (Nav vs printout)
Any other reconciliations allocated by Manager
Reconciliations must be done by the 18th of each month or by a date otherwise specified
Work output 6 : Ad Hoc Tasks
From time to time the manager will request that the employee performs ad hoc tasks that do not form part of items listed 1 5.
It is important that these tasks are executed in the expected time allocated and all relevant parties are kept up to date with the progress.
R 25 000 CTC