POSITION DESCRIPTION Position Title : LEASE CONTROLLERDepartment : Telkom / gyroREPORTING RELATIONSHIPSPosition Reports To : Lease MANAGERPositions Supervised : LEASE ADMINISTRATOR POSITION PURPOSE / OBJECTIVETo manage and control all contracts and effectively manage the portfolio on a Regional Basis, the objectives being the reduction of rental expenditure and maximising rental income.
Take responsibility for data integrity (building and tenant). Handle audit queries. To control all aspects of Leases, i.
e. Accounts and Financial. To oversee the financial processes and reporting to clients. To establish and maintain effective support services for the property management functions of the portfolio.
DECISION MAKING AUTHORITYThis position operates within budget parameters and the broad framework of existing policies and guidelines, as amended from time to time.
MAJOR DRIVERS OF WORK VOLUMEComplexity of reporting requirements, number of leases and profile of portfolio.ESSENTIAL FUNCTIONS AND BASIC DUTIES1.
RESPONSIBILITIES* Manage leasing and lease renewals, rent reviews, negotiations and documentation relating to obtaining approvals and acceptance of leases, facilitating the signing of lease agreements (from a Landlord and Tenant perspective).
actual costs.* Maintain databases of property management systems for Company owned and leased premises.* Compile property related reporting schedules.
tenant retention by meeting with tenants and responding to their needs.* Assist and interact with Business Units and Third Parties in respect of additional space requirements (company-owned and leased) and maintenance requirements.
e. leasing administration, financial accounting and negotiation / communication skills, directly interfacing with clients and providing general administrative support services3.
KNOWLEDGE* Knowledge of Capital expenditure, tax (including VAT)* Basic knowledge of contract law and contract management* Knowledge of South Africa's property industry, Asset Management, property markets and general administration / Accounting / Finance acumen* Knowledge of the legal requirements for leases, the financial aspects of leases and the essentials of a lease agreement* EPS Systems and Procedures, general business and property management acumen, house rules, service contractors, insurance policies and procedures4.
SKILLS REQUIRED* Computer literacy (Advanced MS Office, MS Word, MS Excel, Power Point, Contract Creation & Procurement system, SAP)* Financial calculation and reporting skills* Administration and organisational skills* Presentation skills* Interpersonal skills* Negotiation skills, i.
e. leasing or brokering* Analytical thinking and sound numeracy skills* Problem solving and decision making skills5. COMPETENCIES REQUIRED* Communication (both verbal and written)* Drive and productivity* Customer and quality focus* Interpretation of legal contracts and negotiations* Attention to detail* Time management* Accuracy* Methodical* Problem solving* Be able to handle stress in demanding situations* Attention to deadlines* Initiative* Self confidence* Assertiveness* Impact and Influence* Teamwork and co-operation* Integrity* DiligentINTERFACE / RELATIONSHIPSInternal : Leasing Team, Finance, IT, Technical ConsultantsExternal : Tenants, Landlords