BIOVAC is one of the leading sterile vaccine manufacturers rooted in Africa, with our core purpose being to "protect life" We are looking to hire a dynamic, passionate, confident, proactive and meticulous Business Planning Administrator to join a goal oriented team.
Qualifications Needed : Matric / Grade 12 or equivalent.Necessary Skills & Industry Knowledge : Knowledge of cold chain logistics, administration, procedures, quality, production, products, and safety required.
Knowledge of Inventory Management and Analysis.Knowledge of SAP would be an added advantage.Key Duties & Responsibilities : Coordinate with the Commercial team the documents required for all incoming Vaccines as per the Supply plan Capture and maintain all the incoming Vaccines details on the Inbound Logistics folder (i.
e., description, batch number, shelf life, ETA, quantity, mode of transport, etc) upon receipt of the documents and the confirmed flight details and provide a monthly report of all the incoming vaccines.
Checking of shipping documents, invoices and purchase orders prior to shipments being delivered to ensure shipments arrive as planned without delays and receipted correctly with no queries.
Tracking the release status of Vaccine shipments and highlighting batches that are over-due for releaseFollowing up on internal activities required to ensure no delays in release of vaccine batches in quarantine (such as sending of samples, uploading of documents, sending proof of payment, etc).
Maintain a real-time filing system for the department for Vaccine purchase orders, awaiting invoice lists, clearing and product quality documents.
Keep record of all Vaccine, arrival reports and quality documents on share point and share the link with the stakeholders (i.
e Warehouses, QC, Operation Planning, etc)Identify queries on vaccine invoices prior to invoices being sent to FinanceEnsure all vaccine invoices are reviewed and signed by the Department Manager or delegate before being forwarded to Finance for payment.
Share the signed and compiled vaccine invoice package with Finance for payment to ensure Finance has sufficient time to process the invoice and make payment within required payment terms.
Ensure the complete vaccine receiving document package is saved on share point in the relevant folder for easy access to relevant stakeholders i.
e name stackholders Track products for inter-warehouse transfers from Cape Town to JHBAd-hoc duties as required in the commercial environment Assist with the compiling of SOPs, Work-Instructions, CRs, DRs CAPAs and Incident reportsCompiling the necessary minutes during Commercial department meetings.
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