Office Administrator
HR Studio
Johannesburg, South Africa
6d ago

We're looking for

Our client is a full-service production house within the Advertising Industry, with a focus on high quality work for top brands.

They are relationship-driven and hands-on, offering tailored work with unique perspectives from their varying directors.

Our client is looking for a strong office administrator who is energetic, a quick learner, and a thinker with fantastic admin skills.

This position is for someone who is eager, hardworking, and willing.

Who are you?

  • You have excellent organizational and project management skills;
  • You are able to multi-task
  • You have a high level of attention to detail;
  • You have the ability to work independently;
  • You have the ability to show initiative and think out the box;
  • You have the ability to take instruction and get the job done :
  • You have the ability to work under pressure in a fast-paced and dynamic environment;
  • You have strong time management skills essential;
  • You have strong communication skills both verbal and written
  • You have strong administration skills
  • What's the role?

    You will be responsible for :

  • Collate all invoices received from suppliers
  • Receiving of the reconciled invoices from the producers
  • Checking all the information received is correct
  • Handing over all documentation to the accountant.
  • Be the point of call between the accountant and the producers
  • Place Invoices into the various jobs,
  • File Invoices in order of payment date and hand them over to the accountant
  • Setting up processes and procedures for all freelance crew
  • Creating job purchase order numbers with terms and conditions, etc.
  • Daily admin and filling
  • Liaising with various suppliers when they will be paid
  • Any Adhoc admin required by the team
  • Matric
  • 1-2 years Admin experience
  • Advanced level of Excel (VLOOKUP and Pivot tables)
  • Must have a strong understanding of financial workings and calculations
  • Must have Own laptop
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