Transport Compliance Officer
Engen
CAPE TOWN, ZA
12d ago

Key Purpose

Responsible for managing Transport Compliance systems and processes for operations as well as the

Administration of road transport compliance.

Managing transport compliance and the administration of any non-compliance activities related to road transport operations.

Key Generic AccountabilitiesTransport Compliance

Customer

Compliance to Performance Contract

Specific Outcomes

Freight Billing Coordination

  • Execute a Freight bill of approx R50 million per month for primary and secondary transport services
  • Maintain Freight tariffs for Primary & Secondary Transport in GSAP system to ensure accurate and timely payment of hauliers.
  • This entails rates changes due to :

    Statutory promulgated adjustments eg. Fuel & interest rates

    Freight Industry agreed adjustments eg. Labour costs

    Annual Rates escalations, as per agreements

    New equipment injection in the existing contracts

    New contracts for Primary and Secondary Transport

  • Verify and pay monthly claims made by hauliers on SUS system for adhoc costs related to road transport services
  • Advise Procurement on contracts value changes to ensure accurate generation of purchase orders in the system *Calculate and Process monthly accruals for Road Transport costs
  • Regular engagements with Finance Department (S&D focal point) to ensure that accruals and payments are processed accurately, timely and in line with approved budgets *Serve as a focal point / custodian for the Freight Self Billing system
  • Coordinate Procurement related Processes

  • Create Requisitions and ensure payment for suppliers of non-freight related services or goods.
  • Constant liaison with Procurement and haulier financial departments to ensure accurate and timely payments of hauliers.
  • Assist the Transport Contracts Manager in drawing and managing Road Transport Budget
  • Support the Transport Contract Manager when doing new business costing for Sales
  • Assist the Transport Contracts Manager when drawing new Tender documents and Contracts Board submissions *Conduct transport costs benchmarking on regular basis *Filing / Records / Systems Management
  • Ensure accurate amd maintained manual filing system in place and updated
  • All service provider data maintained up to date,filed and readily available
  • External

  • Maintain effective relationships with all external stakeholders (Hauliers)
  • Compliance to Performance Contract

  • Regular feedback on performance deliverables
  • Accountable for IDP

  • Identify development areas and take initiative to close gaps
  • Manage workload / time to enable execution of IDP Education & ExperienceDiploma in Transport or similar field
  • Minimum of 3 years experience in transport operations Knowledge, Skills & AttributesSkills :

    Organized

    Solution Focused Important Information1. The appointment will be made in line with Engen’s Employment Equity Strategy.

    2. All applications must be submitted to the contact person / numbers provided & in the manner requested.

    3. If not submitted by the closing date, your application will automatically not be considered.

    4. Engen does not guarantee that you will be called for an interview or appointed by virtue of your application.

    5. Engen reserves the right not to make an appointment.

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