Syspro Admin Clerk (Q-Docs)
Jobmail
Gauteng, South Africa
21h ago
source : findojobs-za

Syspro Admin Clerk (Q-Docs), Ormonde West, R15 000 ctc Grade 12 Qual in Office Administration (preferred) 5 years solid / proven experience in same / similar roles Intermediate Microsoft Office user (incl.

excel, word) required Minimum of 3 years’ experience on SYSPRO (intermediate user a must) Experience on Q-Docs an advantage Office Support : - Answering the phone to take messages or redirecting calls to appropriate colleagues - Direct customer calls to designated team members - Utilize office appliances such as photocopier, printers etc.

and computers for word processing, spreadsheet creation - Monitor stocks of office supplies (paper clips, stationery etc.

and report when there are shortages - Record keeping / filing (orders, PODs, Tax invoice copies) and ad hoc tasks Invoicing : - Generate invoices using SYSPRO - Draft / generate proforma invoices POD record keeping and follow-ups Ensure pricing on system / invoice is as per latest price lists Customer Records & Orders - Communicate with customers, to receive and confirm orders Capture orders onto the Syspro system accurately and timeously, to change shipment dates and qty’s, do an update of prices - Ensure accurate customer account allocation in collaboration with finance team - Update customer records on SYSPRO - Accurately capture shipping / delivery dates (as and when required) - Accurately capture product description and quantities per order - Ensure all orders are captured on the day of receipt - Ensure latest pricing is allocated when capturing and invoicing orders - Liaise with / support credit controller in connection with Customer accounts on hold and orders in suspense, and communicate these to the Sales Representative - Assist / advise credit controller with payment allocations - Ensure that old orders for previous months is being communicated to the Production Manager and that these orders are either re-booked if possible and or taken of the order book - Give daily feedback to the management team on the current order book - Documenting GRV’s for credits and following up if credited and accuracy - Cancel orders in accordance with standard company procedures Reporting : - Generate daily reporting - Ensure reports are accurate and on time Returns : - Generate credit notes - Generate and process GRNs Procurement : - Create PO’s via Q-Docs / Syspro and follow up - Assist with / participate in monthly stock take and capturing22222222222221

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