Inventory Control
Triple A
Johannesburg, Gauteng, ZA
5d ago
source : Work-Force

Key responsibilities 1. PromoShop admin · Review operations schedules and production requirements to ensure timely order fulfilment · Verify orders received from clients · Collate list orders and submit to MSSI for approval · Submit approved list to stock coordinator for processing · Keep register of weekly orders · Liaising with MSSI and updating register of reps and brokers regularly · Submit orders for new stock to supplier · Liaise with Payroll for deductions o List commission deductions on relevant platform, ensure accuracy of information provided vs order forms and submit before cut off to Payroll o Recon deductions by comparing Payroll report and deduction sheet submitted · Conduct price checks regularly with promo form vs supplier invoice · Collate supporting documentation for payments · Manage processing of payments · Assist with telephonic enquiries / requests from SMs · Maintain updated and accurate records of inventory, including transfers and cycle counts · Check and approve control sheet for Facilities as soon as MSSI has approved orders · Monitor condition of storeroom · Review documentation and monitor product codes to search for discrepancies · Monitor received stock from suppliers, if quantities are checked and do random quality control of products · Troubleshoot quantity discrepancies between stock and records · Monitor non-delivery of parcels to the branches · Monitor rotation of content of promo display cabinet · Manage stock take in July and December with Finance · Track rates of accuracy, purchase and return as well as defective items to inform quality control decisions · Perform critical inventory tasks to ensure the correct amount of items are in stock · Oversee inventory and supply chain management according to company guidelines · Manage critical inventory tasks to ensure the correct amount of items are in stock · Develop and implement improvements to existing operational procedures in order to maximize efficiency and cut operations costs.

2. Liaison with sales and employees · Support marketing strategies as identified. Identify the promotional items against prize, availability and suitability.

  • Build and maintain relationships with stakeholder · Identify relevant role players through networking efforts · Respond to sales inquiries and purchase orders;
  • process orders for shipment · Communicate relevant issues to stakeholder · Advertise specials · Notify SMs and all involved of closures of PromoShop · Deal with enquiries on deliveries or shortages of stock · Deal with special requests pertaining to projects · Update SMs re the status of their reps’ and brokers’ orders or if order was declined · Manage projects as agreed with role-players · Source products for special projects and meet deadlines · Investigate new stock items for the PromoShop · Source replacement stock if items are discontinued from supplier 3.

    Stock ordering, management and forecasting · Research and determine trends · Manage & implement projects · Investigate new stock items and source replacement stock when items are discontinued · Collect and analyze data to determine appropriate order quantities · Facilitate logistical arrangements · Check monthly invoice vs delivery notes received · Develop and implement improvements to existing operational procedures in order to maximize efficiency and cut operations costs · Statistical analysis of stock, purchases and relevant trends · Identify discrepancies & process adjustments · Manage applications & approval process 4.

  • Statistical Analysis · Collect, interpret and analyze information pertaining to the stock in the PromoShop · Prepare reports and share with manager · Prepare, maintain, monitor and report on budget · Prepare, generate, and file financial inventory reports;
  • review reports monthly with management 5. Adhoc duties · Assist with ad hoc tasks for Assupol Cares and Events Requirements · Matric · Financial related qualification · Driver’s license · 1 year Administration · 2 3 years Inventory control / Stock control

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