Financial Controller :
The duties of a financial controller revolve around ensuring that a business is operating effectively and efficiently. Financial controller duties are to manage accounting and monitor internal controls.
Furthermore, the financial controller responsibilities include banking and finance activities, proper reporting and payment to all taxing authorities, insurance recommendations and related purchases and corporate documentation.
Furthermore, controllers provide an array of information needed by business executives. A controller will also work directly with the management team to dynamically run the business.
A financial controller reports to the executive management team. The financial controller deal with finance, accounting, production, marketing, personnel and operations to ensure that the business is profitable and there are proper internal controls.
MINIMUM REQUIREMENTS
QUALIFICATION : Tertiary Qualification in Finance
EXPERIENCE :
2 Years Experience in the Hospitality Industry
Microsoft Excel Intermediate
Pastel Evolution
Competencies
Communication : Verbal and Written Communication
Comprehension
Cognition / Thinking : Decision Making and Judgement
Problem Solving
Interaction with Others : Relationship Building
Teamwork
Personal Effectiveness : Adaptability and Flexibility
Attention to Detail / Quality
Ethics and Integrity
Management / Leadership : Business Alignment
Staff Management
DUTIES AND RESPONSIBILITIES
Accounting
Compiling of all revenue journals
Capture bank statements
Daily banking
Credit card & cash reconciliation
Capturing and reconciling of loan accounts
Staff rent ensure rental up to date
Preparing of income statements
Fixed asset register maintenance
Boatyard rent (debtors and creditors)
Month-Ends
Capturing of all month-end journals
Closing and checking of all house accounts
Assist with compiling of financial pack
Controls :
Open accounts
Checked weekly
Queries are followed up and recorded
Debtors
Review debtors on a monthly basis
Procurement
Ordering as per protocol
Purchase orders
Micros
Checking and updating of prices
Uploading of function specifications on written instruction
Winter and summer menu changes
Cash control
Do pit checks ensuring all necessary documentation are in order
Do petty cash daily
Check in house accounts
Stock
Stock control daily
Stock take as per procedures
Attending monthly stock takes
Spot checks on all count items
Capture invoices on ideal stock
Cost of sales controls
Operational asset lists
Ensure that all responsible staff have a fixed asset register that are up to date
Checked at least one a month
Security cameras
Ensure that cameras are in working order
Past footage are available for at least 14 days
Do spot checks on camera system
VNL money
Keep spreadsheet of all vouchers issued updated
Operations :
Front office
Check all open accounts and follow up
Do pit check ensuring all necessary documentation are available
Petty cash count reconciliation
Housekeeping
Ensure that winter care is in process
Ensure tidiness of stores and locked
Stock control (incl. F&B, chemicals, linen, amenities)
Confirm that the count is done correctly
Ensure that stock procedures are followed if not reported
Spot checks on all counted items from the list to floor
Spot checks on all counted items from the floor to the list
Spot checks for expired stock
Identify any slow-moving stock and find solution to sell
Spot checks on values of items on list
Confirm that order books are kept in a safe place
Ensure stock receiving systems are followed
Kitchen
Ensure that fridges are clean and defrosted when over frosting
Hygiene of kitchen
Ensure facilities file is updated
Ensure cleanliness of dry store and chemical store
Payroll / HR / Staff
Leave Protocols
Check medical certificates submitted for sick leave
Identify, document and report any tendencies
Rostering
Check rosters that shifts are 9 hours with 1 hour break
Ensure PPH staff are rostered as per season to reduce cost
Ensure that full-time staff work a minimum of 192 hours per months
Staff accommodation rent is deducted off salary
Employee Files
Assist with the maintenance of the employee files
Ensure HOD follow protocol and procedures
Deactivate with FPC
Assist with staff related issues
Training
Ensure that training registers are processed and done
Timekeeping and Attendance
Report if staff do not clock correctly
Load all new starts on Biometric Attendance Register
Assist any staff having problems with their biometric fingerprints
New Starts
All new staff details are updated with Payroll
Preparing of new staff’s HR file
Ensure that HOD has done Property Induction
Ensure HOD has done related tests once started
Confirm training registers are done and filed to HR File
Company Vehicles
Ensure vehicles are filled every Thursday
Ensure that the logbook is kept up to date
Ensure that all Technology Solutions are in working order
Telephones
Fax / Scan / Copy
Internet connection and speed
Hardware and Software
Facilities
Ensure project management are done efficiently and accurate
Confirm that all storerooms have locks
Confirm that all storerooms are tidy and clean
Do weekly spot checks
Report problems to Facilities Manager
Management
Provide support to all departments when necessary
Do at least 2 duty shifts per month
Assist Host Manager
Ensuring all financial procedures are followed by staff
Daily revenue reports. 
