Financial Controller
Career Custodians
Hermanus, Free State, ZA
2d ago

Financial Controller :

The duties of a financial controller revolve around ensuring that a business is operating effectively and efficiently. Financial controller duties are to manage accounting and monitor internal controls.

Furthermore, the financial controller responsibilities include banking and finance activities, proper reporting and payment to all taxing authorities, insurance recommendations and related purchases and corporate documentation.

Furthermore, controllers provide an array of information needed by business executives. A controller will also work directly with the management team to dynamically run the business.

A financial controller reports to the executive management team. The financial controller deal with finance, accounting, production, marketing, personnel and operations to ensure that the business is profitable and there are proper internal controls.

MINIMUM REQUIREMENTS

QUALIFICATION : Tertiary Qualification in Finance

EXPERIENCE :

  • 2 Years Experience in the Hospitality Industry
  • Microsoft Excel Intermediate
  • Pastel Evolution
  • Competencies

    Communication : Verbal and Written Communication

    Comprehension

    Cognition / Thinking : Decision Making and Judgement

    Problem Solving

    Interaction with Others : Relationship Building

    Teamwork

    Personal Effectiveness : Adaptability and Flexibility

    Attention to Detail / Quality

    Ethics and Integrity

    Management / Leadership : Business Alignment

    Staff Management

    DUTIES AND RESPONSIBILITIES

    Accounting

  • Compiling of all revenue journals
  • Capture bank statements
  • Daily banking
  • Credit card & cash reconciliation
  • Capturing and reconciling of loan accounts
  • Staff rent ensure rental up to date
  • Preparing of income statements
  • Fixed asset register maintenance
  • Boatyard rent (debtors and creditors)
  • Month-Ends

  • Capturing of all month-end journals
  • Closing and checking of all house accounts
  • Assist with compiling of financial pack
  • Controls :

  • Open accounts
  • Checked weekly
  • Queries are followed up and recorded
  • Debtors
  • Review debtors on a monthly basis
  • Procurement
  • Ordering as per protocol
  • Purchase orders
  • Micros
  • Checking and updating of prices
  • Uploading of function specifications on written instruction
  • Winter and summer menu changes
  • Cash control
  • Do pit checks ensuring all necessary documentation are in order
  • Do petty cash daily
  • Check in house accounts
  • Stock
  • Stock control daily
  • Stock take as per procedures
  • Attending monthly stock takes
  • Spot checks on all count items
  • Capture invoices on ideal stock
  • Cost of sales controls
  • Operational asset lists
  • Ensure that all responsible staff have a fixed asset register that are up to date
  • Checked at least one a month
  • Security cameras
  • Ensure that cameras are in working order
  • Past footage are available for at least 14 days
  • Do spot checks on camera system
  • VNL money
  • Keep spreadsheet of all vouchers issued updated
  • Operations :

  • Front office
  • Check all open accounts and follow up
  • Do pit check ensuring all necessary documentation are available
  • Petty cash count reconciliation
  • Housekeeping
  • Ensure that winter care is in process
  • Ensure tidiness of stores and locked
  • Stock control (incl. F&B, chemicals, linen, amenities)
  • Confirm that the count is done correctly
  • Ensure that stock procedures are followed if not reported
  • Spot checks on all counted items from the list to floor
  • Spot checks on all counted items from the floor to the list
  • Spot checks for expired stock
  • Identify any slow-moving stock and find solution to sell
  • Spot checks on values of items on list
  • Confirm that order books are kept in a safe place
  • Ensure stock receiving systems are followed
  • Kitchen
  • Ensure that fridges are clean and defrosted when over frosting
  • Hygiene of kitchen
  • Ensure facilities file is updated
  • Ensure cleanliness of dry store and chemical store
  • Payroll / HR / Staff

  • Leave Protocols
  • Check medical certificates submitted for sick leave
  • Identify, document and report any tendencies
  • Rostering
  • Check rosters that shifts are 9 hours with 1 hour break
  • Ensure PPH staff are rostered as per season to reduce cost
  • Ensure that full-time staff work a minimum of 192 hours per months
  • Staff accommodation rent is deducted off salary
  • Employee Files
  • Assist with the maintenance of the employee files
  • Ensure HOD follow protocol and procedures
  • Deactivate with FPC
  • Assist with staff related issues
  • Training
  • Ensure that training registers are processed and done
  • Timekeeping and Attendance
  • Report if staff do not clock correctly
  • Load all new starts on Biometric Attendance Register
  • Assist any staff having problems with their biometric fingerprints
  • New Starts
  • All new staff details are updated with Payroll
  • Preparing of new staff’s HR file
  • Ensure that HOD has done Property Induction
  • Ensure HOD has done related tests once started
  • Confirm training registers are done and filed to HR File
  • Company Vehicles
  • Ensure vehicles are filled every Thursday
  • Ensure that the logbook is kept up to date
  • Ensure that all Technology Solutions are in working order
  • Telephones
  • Fax / Scan / Copy
  • Internet connection and speed
  • Hardware and Software
  • Facilities
  • Ensure project management are done efficiently and accurate
  • Confirm that all storerooms have locks
  • Confirm that all storerooms are tidy and clean
  • Do weekly spot checks
  • Report problems to Facilities Manager
  • Management

  • Provide support to all departments when necessary
  • Do at least 2 duty shifts per month
  • Assist Host Manager
  • Ensuring all financial procedures are followed by staff
  • Daily revenue reports.
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