Document Management And System Coordinator (Ad09) (Ad.09.4)
Wits University
Gauteng, South Africa
2d ago
source : findojobs-za

Brief DescriptionMainpurposeTo be responsible for overseeing the document management systems within Central Records Office(CRO) to ensure that records follow through the lifecycle of records and that they are captured, stored,maintained, retrieved, shared, protected and destroyed as per the retention schedule of the University.

To ensure that proper records management procedures are followed when records are captured, storedandretrievedonthe systemandproper qualitycontrol is doneonthesystem.

Keyresponsibilities·Planningandcoordinatingthe digitisationofmaterialsstoredor transferredtotheCRO·Assessing,evaluatingandprioritisingmaterials fordigitisation·Capturingandimportingdigitisedmaterialsintodocumentmanagementsystems·Quality control the digitisationmaterialcapturedonthe system·Digitalpreservationofdigitisedandborndigitalmaterials inthe CRO·Developinganddocumentingproceduresandbestpracticesfordigitisation·DocumentbusinessprocessesforclientswithinCROandadviseonthedevelopmentandconfiguringdocumentmanagement systems·AssisttheManager CROtomanagedocumentmanagementsystemsprojectswithinCRO·Coordinate the implementation of Sharepoint site within CRO·Trainstaff indigitisationandany otherrelatedsoftwarewhenrequired·Assist theManager CRO withsupervisionofstaffresponsiblefordigitisationonthe systemRequirements·Diploma in Information Technology, preferably B.

Tech Information Technology / BSc ComputerScience or B.Com. Information Systems, B. Information Management / Information Science plusatleast threeyears postqualificationexperience.

  • Applicantsmusthavepracticaltrackableexperienceinelectroniccontent / documentmanagementsystems.·Applicantsmusthavebusinessanalysisandsystemanalysisexperience·Applicants must have good computer literacy e.
  • g. Ms. Word, Excel, PowerPoint, Outlook and Teams·Applicants must have advanced excel skills such as VLOOKUP, index match, Pivot tables and reporting and VBA and Macros.

  • Preferences·B.TechinInformationTechnology / BScComputerScience / B.ComInformationSystems / B.InformationManagement / InformationScience·Aminimumof3yearsprovenexperienceindigitalassetmanagement / enterprisecontentmanagement systems / document management / information management systems, preferably,ina higher educationenvironment·Knowledge of best practices for imaging, analog to digital media conversion, metadata skills;
  • abilitytomanageandmaintainadigital collectionsrepository·Practical document management experience including capture, indexing and quality control ofdocuments·Experiencewithdigitalassetmanagementsystems,preferablyHylandOnBaseECM and Sharepoint·Excellentwrittenandoralcommunicationskills·Problemsolving·Peoplemanagementandempowerment·Analyticalandcriticalthinking·Payattentiontodetail,maintainconfidentialityandprofessionalism.

  • Demonstratedabilitytoprioritiestasks·Goodreportwritingand presentation skills·Project Management SkillsDetailed DescriptionJob RequirementsAdditional Details
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