Key Generic AccountabilitiesFinance
Distribution performed in line with prescribed operations / standing instructions and complies with OHS Act safety guidelines
Provided effective customer service
SLA's strictly adhered to
Manage Switchboard operations
Handle and register purchase orders on SAP
Register product and materials receipts and ensure proper financial processes
Register all vehicles as required
Organise and schedule meetings as required
Ensure Bulleting boards are updated and maintained
Completely process all deliveries as required *Process all work orders to completion
All documentation and correspondence filed to Std
Effective Query management
Make Terminal visitors and staff aware of procedural requirements Asset Management
Asset Register maintained and kept up to date
Raise and close all asset defects as required
Continuous Improvement initiatives documented Administration Control
Ensure that overtime sheets are completed accurately and timeously
Ensure all documentation is received and brought to finalization Relationship Management
Effective communication and maintained sound business relationships with other internal departments Customer and Service Provider Interface
Interact with customers and service providers Contractor Interface
Work with contractor to ensure deliverables are met
Provide internal support to the contractor HSEQ Compliance
Consolidate depot reports
Utilize SAP functions-transactions
Ensure all documentation is received and brought to finalization (including accurate SRA & SARS documentation); liaise with Swaziland Railways and SRA Matsapha office with regards to rail documentation.
ZETO Rule Compliance
Comply to Environmental regulations Education & ExperienceEducation : Minimum Requirements
Matric or equivalent
Diploma in Logistics or Transport Management
Experience : Minimum Requirements
1 to 2 years relevant admin experience, SAP knowledge and fuel management Knowledge, Skills & AttributesSkills :
Solution focused Important Information1. The appointment will be made in line with Engen’s Employment Equity Strategy.
2. All applications must be submitted to the contact person / numbers provided & in the manner requested.
3. If not submitted by the closing date, your application will automatically not be considered.
4. Engen does not guarantee that you will be called for an interview or appointed by virtue of your application.
5. Engen reserves the right not to make an appointment.