Our Client, a blue-chip Group Leader in the Global Oil industry is seeking to urgently appoint a dynamic Financial Accounts Payable Settlement Analyst, for a 4-
6 Months Fixed-term Contractor role in their Cape Town based offices.
MAIN PURPOSE OF THE ROLE :
To support the Finance Accounts Business Unit with paying of vendor invoices timeously, reconcilling of accounts and pricing of vendors.
KEY COMPETENCY REQUIREMENTS :
Minimum Grade 12 / Matric ; Tertiary qualification (preferred).
Minimum 3 years Accounts Payable experience
Experience with recons
Pricing experience advantageous
Strong analytical skills
Strong team player - proven track record of effective team work
Effective communication and negotiation skills
Excellent interpersonal and communications skills
Demonstrated ability to multitask with limited direction and supervision
Ability to work within deadlines with attention to detail and accuracy
System knowledge : Intermediate - advanced knowledge of ISPS
Strong Excel knowledge
KEY RESPONSIBILITYAREAS :
Ensure that the processing of supplier invoices for SA and Mozamabique for payment is in line with the specific Supply Accounts payable processing requirements, i.
e. logging of invoices for control and cash flow forecasting (critical). As well as validity, accuracy and completeness for vendor invoices.
Ensure invoices are processed individually, print SOX A.P. Enquiry summary with total value for payment, manage and ensure all invoices given to Accounts Payables have been processed .
Attach all stock movement, screen dumps to invoices.
Forex payment are completed in line business due dates; CRV with original invoice, copies of deal note, price and all screen dumps are attached.
Bill of Entries are followed up on and ensure that Treasury signs receipt of Bill of Entry, ensuring the Group’s SARB compliance.
Ensure that all supplier invoices have required PU Buyer approval and payments apply with SOX, BP and SARS requirement.
Ensure that all D.O.A are within approval limits.
Provide input of all cash outflows into the Cash Forecasting process. Flag changes to early settlement date changes to Supply A.
P. Lead and Treasury. Monthly record Estimated cash by supplier on the Unlocking Cash by the 3rd working day to ensure Treasury estimates to the business in time.
Copy invoices of + to be attached to the SA and Mozambique Pre-Lim in line with Treasury cut-off times.
Ensure special run payments is communicated to Accounts Payables.
Key Suppliers to be sent remittances
Ensure the business is notified each month on cut off dates for key accounts, escalate delays in settlement to Settlements Lead.
Investigate in the resolving of all suppliers queries / disputes and attach communication emails to Supplier statements.
Ensure statements are reconciled to Trial Balance and completed by the 15th day of the month, attach copies of overdue invoices, emails and relevant documentation for sign off.
Provide cover and assistance as required for in the Accounts Payable process stream, including supplier rotation.
Assist with Ad-hoc requests from the Accounts Payable Lead. Leading to efficient output results
Ensure all spot deals pertaining to my accounts and file for invoice reconciliation purposes.
Ensure Pricing calculations are checked, approved by pricing analyst and reviewed by Settlements lead
Freight charges are correct to contract agreement. Disputed rates to be flagged by Primary Lead.
Ensure supplier payment terms and conditions are maintained, Master data is updated.
Efficient hand-over, i.e. ensure cover is given a written hand-over
Monthly provide Supply A.P. Lead updates on all overdue invoices with actions to be done
Accurate cash forecasting by adjusting cash out as changes occur and notifying Treasury of changes.
Logging of all invoices on the Invoice Register
Ensure PPI are accurate
Training on settlement vendor. processes to a team member will be ongoing.
Ensure Master Data for my suppliers are kept updated
Ensure timely escalation of all invoice payment delays with Settlements Lead.
Ensure all crude and product payment are completed in line with business due dates for SA and Mozambique.
Early Settlement process is followed end to end.
Ancillary payments has proof of service attached prior to payment.
Monthly provide Settlements Lead updates on all overdue invoices with actions to be done.
Ensure Purchases Reconciliation for key accounts are attached to invoices prior to approval for payment.
Ensure completion of all pricing is completed by workday 1.Transporter rates are correct to contract agreement. Disputed rates to be flagged with Contracts and Pricing Team.
Basic Fuel Price calculations for term deals completed and approved by pricing analyst.
Efficient hand-over, reviewed and sign off by Settlements Lead.
Back-up and support to those members in the event of absenteeism and leave.
PLEASE NOTE :
The closing date for applications is 23
Should you not receive our relayed invitation for an interview with the client within two weeks of the closing date, please accept your application as having been unsuccessful.
The Client reserves the right not to make an appointment.
PLEASE FORWARD THIS OPPORTUNITY TO A FRIEND.