Financial Analyst : Accounts Payable Settlement
Debron-Vuka Recruitment Consultants
CapeTown, South Africa
5d ago

Our Client, a blue-chip Group Leader in the Global Oil industry is seeking to urgently appoint a dynamic Financial Accounts Payable Settlement Analyst, for a 4-

6 Months Fixed-term Contractor role in their Cape Town based offices.

MAIN PURPOSE OF THE ROLE :

  • To support the Finance Accounts Business Unit with paying of vendor invoices timeously, reconcilling of accounts and pricing of vendors.
  • KEY COMPETENCY REQUIREMENTS :

  • Minimum Grade 12 / Matric ; Tertiary qualification (preferred).
  • Minimum 3 years Accounts Payable experience
  • Experience with recons
  • Pricing experience advantageous
  • Strong analytical skills
  • Strong team player - proven track record of effective team work
  • Effective communication and negotiation skills
  • Excellent interpersonal and communications skills
  • Demonstrated ability to multitask with limited direction and supervision
  • Ability to work within deadlines with attention to detail and accuracy
  • System knowledge : Intermediate - advanced knowledge of ISPS
  • Strong Excel knowledge
  • KEY RESPONSIBILITYAREAS :

  • Ensure that the processing of supplier invoices for SA and Mozamabique for payment is in line with the specific Supply Accounts payable processing requirements, i.
  • e. logging of invoices for control and cash flow forecasting (critical). As well as validity, accuracy and completeness for vendor invoices.

  • Ensure invoices are processed individually, print SOX A.P. Enquiry summary with total value for payment, manage and ensure all invoices given to Accounts Payables have been processed .
  • Attach all stock movement, screen dumps to invoices.

  • Forex payment are completed in line business due dates; CRV with original invoice, copies of deal note, price and all screen dumps are attached.
  • Bill of Entries are followed up on and ensure that Treasury signs receipt of Bill of Entry, ensuring the Group’s SARB compliance.

  • Ensure that all supplier invoices have required PU Buyer approval and payments apply with SOX, BP and SARS requirement.
  • Ensure that all D.O.A are within approval limits.
  • Provide input of all cash outflows into the Cash Forecasting process. Flag changes to early settlement date changes to Supply A.
  • P. Lead and Treasury. Monthly record Estimated cash by supplier on the Unlocking Cash by the 3rd working day to ensure Treasury estimates to the business in time.

  • Copy invoices of + to be attached to the SA and Mozambique Pre-Lim in line with Treasury cut-off times.
  • Ensure special run payments is communicated to Accounts Payables.
  • Key Suppliers to be sent remittances
  • Ensure the business is notified each month on cut off dates for key accounts, escalate delays in settlement to Settlements Lead.
  • Investigate in the resolving of all suppliers queries / disputes and attach communication emails to Supplier statements.
  • Ensure statements are reconciled to Trial Balance and completed by the 15th day of the month, attach copies of overdue invoices, emails and relevant documentation for sign off.
  • Provide cover and assistance as required for in the Accounts Payable process stream, including supplier rotation.
  • Assist with Ad-hoc requests from the Accounts Payable Lead. Leading to efficient output results
  • Ensure all spot deals pertaining to my accounts and file for invoice reconciliation purposes.
  • Ensure Pricing calculations are checked, approved by pricing analyst and reviewed by Settlements lead
  • Freight charges are correct to contract agreement. Disputed rates to be flagged by Primary Lead.
  • Ensure supplier payment terms and conditions are maintained, Master data is updated.
  • Efficient hand-over, i.e. ensure cover is given a written hand-over
  • Monthly provide Supply A.P. Lead updates on all overdue invoices with actions to be done
  • Accurate cash forecasting by adjusting cash out as changes occur and notifying Treasury of changes.
  • Logging of all invoices on the Invoice Register
  • Ensure PPI are accurate
  • Training on settlement vendor. processes to a team member will be ongoing.
  • Ensure Master Data for my suppliers are kept updated
  • Ensure timely escalation of all invoice payment delays with Settlements Lead.
  • Ensure all crude and product payment are completed in line with business due dates for SA and Mozambique.
  • Early Settlement process is followed end to end.
  • Ancillary payments has proof of service attached prior to payment.
  • Monthly provide Settlements Lead updates on all overdue invoices with actions to be done.
  • Ensure Purchases Reconciliation for key accounts are attached to invoices prior to approval for payment.
  • Ensure completion of all pricing is completed by workday 1.Transporter rates are correct to contract agreement. Disputed rates to be flagged with Contracts and Pricing Team.
  • Basic Fuel Price calculations for term deals completed and approved by pricing analyst.

  • Efficient hand-over, reviewed and sign off by Settlements Lead.
  • Back-up and support to those members in the event of absenteeism and leave.
  • PLEASE NOTE :

  • The closing date for applications is 23
  • August 2019

  • Should you not receive our relayed invitation for an interview with the client within two weeks of the closing date, please accept your application as having been unsuccessful.
  • The Client reserves the right not to make an appointment.
  • PLEASE FORWARD THIS OPPORTUNITY TO A FRIEND.

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