Personal Assistant
Hire Resolve
Cape Town, Western Cape, ZA
4d ago
source : JobVine

Awesome company based in Cape Town looking for a young energetic Personal Assistant! *Dont delay send your CV TODAY*

Requirements

Fully MS Office literate (i.e.

Email, Word, PowerPoint, Excel) essentialExcellent telephone mannerArticulateEnthusiastic / confident / professionalFlexible (ability to work outside of normal working hours on occasion)Confidential and discreetExceptional interpersonal skillsIndependent team playerAbility to handle diverse activitiesCo-ordination and organizational skillsNumerateAttention to detailGeneral duties : Reading, monitoring and responding to email.

Delegating work in Directors absence.Maintaining management diaries.Booking of boardrooms and ensuring that all parties are kept up to date with any revisions or changes.

Arranging appointments and organising meetings, including arrangements for venue and refreshments if necessary.Taking detailed telephonic messages and ensuring that they are relayed to the necessary parties.

Filing and maintaining an efficient filing system.Booking of flights, cars and accommodation.Implementing and maintaining procedures / administrative systems.

Liaising with staff, suppliers and clients and ensuring that a record is kept of all important facts.Preparing letters, presentations and reports.

Credit card recons.Petty cash management ensuring that detailed records are kept together with all relevant slips and authorisations for such expenditure.

Monthly reports need to be prepared on expenditure and claims to be made for re-imbursement of the float.Overall office upkeep and housekeeping.

Ensuring that the offices always present the image of the company.Taking action points at meetings and transcribing of same.

Distribution of minutes once authorized.Preparing packs for meetings and liaison with all the people who need to contribute to the packs.

Managing projects as per instructions from management.Assist with tenders and provide information as required by management.

Preparation of board meeting, schedule diary invites and putting together the board packs.

Ensure that arrangements are made for venues, refreshments etc.

Also assist with the arrangements for special equipment is made i.e.

Flash Boards, overhead projectors etc.Assist with arranging events, as per the requests of management.Assist with quotes.

Manage timelines and ensure that deliverables are met.Co-ordination of management meetings, action items and follow up.Written applications to the following e-mail : it.

jobs hireresolve.co.za or fax to : 086 218 0530, you can also contact Megan on 011 807 8064 or alternatively visit our website on www.

hireresolve.co.za Correspondence will only be conducted with short listed candidates.

Should you not hear from us within 3 working days after the closing date, please consider your application unsuccessful.Hire Resolve offers a R1000 for any candidate that is referred and placed through Hire Resolve.

Hire Resolve also offers a R1000 job spec fee for any referral that results in a placement through Hire Resolve.

If your company is looking for any IT, Finance or Engineering staff, please email us at jobspec hireresolve.co.za with the company name, a contact person and contact email or number of the person doing the hiring.

We will keep the referral strictly confidential.

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