Tender and Contracts Admin / Buyers
MECS
Johannesburg, ZA
9d ago

My client is seeking a Tender Administrator for a 6 month contract based in Johannesburg.

Exciting opportunity for Public sector experienced - Tender Administrators

Responsibilities :

  • To compile advertisements for submission to relevant media as well as capturing and receipting it on Oracle in order for tenders to be published and paid
  • To arrange and attend briefing sessions
  • To arrange opening of tenders’ meetings (publically) and summarise all tenders received to ensure all submissions are recorded
  • To travel to Regions (if necessary) for CFET meetings or to sites to coordinate site visits
  • To compile tender documents and prepare packs for adjudication
  • To arrange tender evaluation adjudication meetings with Executives (including submission of documentation) to ensure tenders are correctly adjudicated and awarded
  • To publish successful bidders in the Government Bulletin and notify all bidders of outcomes to promote openness and transparency as per policy
  • To provide successful bidders with supplier application information
  • To negotiate prices with awarded bidders
  • To attend to tender and contract queries (e.g. daily queries that arise from business, bidders, Executive Adjudication Committee and end users) and send queries from tenderer to technical and vice versa
  • To submit finalised contracts to executives and suppliers for signature to ensure a legal contract for goods / services to be in place
  • To capture contract information onto Oracle to facilitate the ordering and payment processes
  • To maintain contracts with regard to price increases, addendums, extensions and terminations to ensure that valid contracts are in place at all times
  • Requirements :
  • Grade 12
  • Grade 12
  • Diploma / Certificate in Procurement / Tenders / Contracts
  • 3 year diploma / degree in Procurement (desirable)
  • BCom Law degree (desirable)
  • Minimum 3 years tenders and / or contracts administration experience within the procurement environment
  • Relevant procurement contract legal knowledge
  • Knowledge of PFMA, PPPFA and BBBEE
  • Knowledge of accounts payable system is desirable
  • Computer literacy (MS Office, specifically Excel)
  • Written and verbal communication skills
  • Time management skills Interpersonal skills
  • Attention to detail
  • Analytical thinking
  • Maintaining confidentiality
  • Negotiation skills
  • Planning and organising skills
  • Numeric skills
  • Working with people at senior level
  • Assertiveness
  • Ability to work in a high-pressure environment
  • Apply
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