Lead: Resource, Contract & Tools Management
Barclays Africa Group Limited
6d ago

Accountabilities Accountability : Resource and pipeline management

  • Develop and implement a 2-3year resourcing strategy, ensuring there is sufficient capacity on the bench of in-house resources needed to either augment or support key strategic initiatives according to the demand and capacity methodology
  • In collaboration with capability heads create organizational charts and define each position’s responsibilities
  • Build a talent pipeline that aligns with our hiring needs and Book of Work objectives
  • Partner on projects to aid continuous improvement and implement improvement programmes (e.g. changes to working practices, organisation changes and business excellence or lean programmes).
  • Oversee the day to day management of the recruitment process, including reaching out to wider group, reviewing job descriptions, external advertising / sourcing from 3rd parties, updating of the Change and Transformation resource plan, sifting and selection of CV’s, attending interviews and selecting candidates In conjunction with the capability leads create and maintain a skills database
  • Build project succession plans
  • Interface with the operational business partners in RBB determine future requirements and emerging trends in the business.
  • Accountability : Workforce planning

  • Leads and maintains the accuracy of long and short term forecasts and schedules for all the business units and aligns it to the workforce methodology.
  • Provide governance and management of the demand pipeline and act as primary partner for the business functions to capture, structure, align and plan business demand and match this demand with the IT supply functions’ capacity.
  • Work closely with the Change Leads to plan and execute the business and financial planning process annually
  • Work with representatives from across the organisation to develop an approved and evolving multiyear projects roadmap that aligns with the capabilities, goals and policy delivery initiatives
  • Ensure a consistent approach is adopted to all elements of capacity planning and resource management across teams, culminating in a central coordinated accurate portfolio view of activity at all times.
  • Forecasts the volumes and workloads based on past data analyses.
  • Oversees the process for the capacity planning of the actual staff required for business efficiency.
  • Informs financial initiative budgeting process, by providing forecasting plan and reach agreement on the final budgeting figures.
  • Contribute to the recruitment process as required to ensure that the area attains and retains a highly skilled workforce
  • Accountability : Tools management, analysis and reporting

  • Implement tools to manage resource capacity and utilization
  • Align to group standards regarding workforce time management
  • Generate capacity management reports to track the utilization of resources including monthly capacity reports illustrating current capacities, capacity trends and forecasts
  • Provide tools and processes to facilitate analytics to uncover opportunities for improvement
  • Develop the availability plan in consultation with key stakeholders
  • Perform infrastructure and resource sizing for the services to ensure required service levels are met and review them periodically
  • Analyze the data collated on service performance to identify potential bottlenecks and work with the other service operations teams to resolve them
  • Monitor resource utilization of the services and track them, perform trend analysis and generate reports
  • Monitor and control the capacity and availability management process against the plan for performing the process and take appropriate corrective action
  • Monitor the trends in capacity utilization, and availability and performance of services
  • Evaluate the relevance of new technology trends on the current service provisioning processes and plan accordingly.
  • Accountability : Supplier relationship management

  • Recognized internally as a Subject Matter Expert in Supplier Relationship in Change and Transformation
  • Shapes, leads and coaches others in securing investment and resources both internally and from suppliers and establishes mutually beneficial business relationships.
  • In collaboration with Sourcing troubleshoots and improves supplier relationships and relationship development processes / initiatives / partnering models across the business by developing innovative ideas and concepts and benchmarks efforts for quality and sustainability
  • With Sourcing manages the development of Supplier relationships for future requirements.
  • Works collaboratively with Supplier Management and Group leadership to build and leverage different partnership models.
  • Develop positive and collaborative relationships with internal / external suppliers that enable effective and constructive challenge and support, to ensure the desired outcomes are met
  • Accountability : Supplier performance management

  • With Sourcing conducts systematically, supplier reviews and communicates supplier feedback to external and internal audiences.
  • Develops with the supplier and consistently uses a multi-tiered, 2 way score card covering all the key service attributes required for effective service delivery.
  • Guides other within their area on the most effective way to performance manage suppliers.
  • Proactive management of business conflicts to deliver resolutions at speed and ensure negative impacts are mitigated
  • Accountability : Contract and Service management

  • Achieves delivery excellence by using their detailed understanding of an individual, medium complexity, product / service agreement, and its legal language along with the proactive and effective application of their contract value delivery / service management knowledge.
  • Plans proactively and runs effective delivery performance meetings with the change leads and suppliers identifying areas of improvement for both Change and Transformation and supplier.
  • Investigates and quantifies changes in the product / service agreement scope of work or timing of the work / services and assesses options to achieve best value and alignment between Change and Transformation and the contractor.
  • Ensures all variations are formalised before the revised activity commences and that all documentation complies with Absa standards.
  • Creates and maintains a repository for all contracts and work authorizations
  • Ensures a repository is created and maintained to house key documents pertaining to supplier relationship and individual contracts
  • Accountability : Financial Management

  • In collaboration with Sourcing extract savings by working with key projects with work being directed to correct suppliers -
  • this ensures no duplication of fees for agencies already being paid on retainer. Ensure Absa’s mass buying power is leveraged this way.

  • Ensure financial management undertaken in line with contractual requirements through alignment to group rates cards for use by suppliers, spot-checking of invoices.
  • Ensure each project has a cost profile that supports the payments profile agreed with the supplier
  • Ensure all purchase orders are raised in alignment with agreed contracts and work authorizations
  • Assurance that payments to suppliers are made timeously and in alignment with terms negotiated in the relevant contracts
  • Role / Person Specification : Education and Experience Required

  • B-degree in (Resource management) (NQF level no. 5)
  • 10 years (Technical / Managerial) experience)

    Knowledge & Skills : (Maximum of 6)

  • Knowledge of statistical tools and processes, compulsory.
  • Sound knowledge of Sourcing & Supplier Management policies and procedures (Advanced)
  • Excellent commercial acumen and gravitas which builds confidence (Advanced)
  • Minimum 5 years’ Capacity planning and monitoring experience.
  • Minimum 5 years’ Team management experience.
  • Expertise in Capacity Management.
  • Leadership Competencies :

  • Problem Solving Leadership : The ability to analyze- and quickly grasp the implications of a situation, relating data from different sources, critically evaluating and integrating information / facts, and diagnosing a problem .
  • Results Orientation : The ability to set ambitious goals maintain a bias for action, drive delivery and take accountability for the outcome.
  • Customer Focus : Extensive understanding of best practices for a customer focused culture and the management of customer experiences.
  • Business Acumen : The ability to understand financial and economic concepts / drivers; to identify, create and / or exploit opportunities.
  • Innovation Leadership : Demonstrates ingenuity and curiosity to do things better and fosters an environment of disruptive thinking and action
  • Collaboration and Influencing : Ability to build an extensive collaborative network amongst different stakeholders within and externally of the organization (at the most senior levels) that supports the achievement of business goals
  • Strategic Capability : The ability to continuously evaluate and redirect business strategy and value proposition thereby promoting the competitive viability of the organization.
  • Inspirational People Leadership : The ability to build, inspire, and develop teams towards high performance
  • General The appointment will be made in line with the Divisional Employment Equity strategy.

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