Operations Administrator at Kempston Employment Solutions
Kempston Group
Milnerton, Western Cape
7d ago

About the Position

Operations Administrator - Milnerton

Our client is within the vehicle hire industry, to be considered for this position, you need

To live in close proximity to Milnerton with your own reliable transport

Minimun. of 4-5 years' experience in a similar industry

Matric

Advanced level of Excel skills

Good understanding of invoicing, preparing quotations and ensuring all documentation in order

Strong verbal, written communication skills as you will deal extensively with external and internal clients

Ability to prioritise and stick to deadlines

Have patience, positive attitude, excellent people skills and ability to deal with clients and staff in a professional manner at all times

Be a team player

You must have strong planning and organising skills, methodical and with attention to detail

Able to make decisions in absence of Manager yet know when to escalate problem for further advice / support

Key responsibilities

Determining and delivering on provision of hire needs in line with pre-approved quotation / rental agreements and timelines

Sourcing vehicles when required

Monitoring of daily utilization to ensure no duplication of rental agreements

Fleet co-ordination

Management of driver allocation and monitoring working hours, minimizing overtime

Attending to client queries, complaints on invoices

Quotations and follow-up for signed approvals

Liaising with workshop to ensure vehicle services are scheduled timeously

Ensure Certificate of Fitness (COF's) are managed and licenses are up to date

Daily control of invoicing for ad-hoc hires

Completion of monthly invoicing according to strict deadlines

Ensuring that yard control complete all documentation accurately and all damages are reported timorously

Manage and control client quotes and ensure that that rates are updated on the system

Manage all clients that are self-insured, ensuring that letters are updated and accurate

Fuel control

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