Secretary III (Litigation)
Adams Adams
Pretoria, ZA
6d ago

Duties and responsibilities

  • Attending to secretarial and typing functions associated with general legal work, e.g. litigation, third party and other personal injury matters
  • Taking messages and general office duties
  • Completing large volumes of dictaphone typing work relating to High Court matters and preparing Notices in terms of the Court Rules
  • Attend to administration of office files
  • Prepare client accounts, attend to invoicing, including preparation of debit and credit notes and attending to other accounting duties
  • Handling debtors list and typing reconciliation statements
  • Managing accounting issues pertaining to the firm’s drivers transporting clients
  • Liaising with clients, counsel and sheriffs, organising consultations and attending to queries from clients and other attorneys
  • Arranging medico-legal examinations for clients with doctors as well as traveling arrangements & accommodation
  • Receiving and sending e-mails
  • Arranging for urgent service of legal documents and follow-up telephonically
  • Assisting in supervisor’s practice and facilitate best use of their professional time
  • Diarising files and following up on outstanding issue
  • Preparing all required correspondence on finalization of a matter
  • Preparing files to be sent to the cost consultants
  • Managing the Prescription Alert system re registering of and updating the status of matters on same
  • Skills and knowledge

  • Computer literate in Microsoft Word
  • Minimum typing speed of 60 WPM
  • Fully conversant in English and Afrikaans
  • Ability to work under pressure while keeping calm
  • Ability to work independently, use initiative and be able to work on several matters at a time
  • Good telephone and communication skills
  • General Litigation experience
  • Ability to work accurately with attention to detail
  • Experience in RAF and Personal injury law
  • Willingness to learn and become efficient and effective towards responsibility
  • Flexibility with respect to time & work
  • Qualification / s

  • Matric or equivalent qualification
  • Secretarial Diploma will be advantageous
  • Relevant administration or secretarial experience
  • 5+ yrs relevant experience as a secretary
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