Role Description :
The Accounts Receivable Supervisor’s role is to establish controls to meet both internal and external audit requirements in addition to supporting prevailing company policies and procedures.
The incumbent drives process improvements and controls in the Company’s Revenue / Accounts Receivable function. Invoicing includes both fixed monthly tenancy charges and variable pass through’ invoicing of power and landlord costs, each of which will follow different processes.
The incumbent ensures controls meet both internal and external audit requirements in addition to supporting prevailing company policies and procedures.
The Accounts Receivable Supervisor manages employee performance, including but not limited to, thorough regular review of established metrics.
The incumbent drives process improvements and control the Company’s expenses.
Oversee and provide guidance to the Accounts Receivable team to ensure the smooth operations of Account Receivable and that its KPIs are being met.
Review Invoices and Credit notes prepared by team.
Liaising with Sales, property and utility teams on billing and collection issues to handle customer’s enquiries timely.
Initiate Debtors Meeting with required team members for resolution of debt issues.
Ensure the timely and accurate submission of monthly reports (revenue, accruals etc.) and debts analysis.
Participate or lead improvement projects on Account Receivable.
Provide support to Management on ad-hoc requests and reports.
Provide periodic inputs for cash flow report and forecast as required.
Ensure monthly statement of reconciliation on all account receivable related balances are maintained to support end of month financial close balances.
Maintain appropriate tax records where applicable in regard to Account Receivable.
Ensure accurate and complete application of cash to customer accounts is performed.
Ensure adequate controls are maintained around billing, reconciliations, and reporting in the Account Receivable unit.
Supervise and manage the performance of Accounts Receivable Administrators / Coordinators.
Proactively identify and resolve personnel issues in conjunction with Human Resources.
Recruit, develop and retain staff, partnering with Sr. Management and Human Resources. This includes on-boarding and orientation for new hires.
Provide disciplined performance management for team.
Define and communicate annual goals, perform formal and informal performance reviews, and ensure changes and updates are communicated in a timely and professional manner.
Create strong collaborative team environment.
Skills Required :
Excellent organizational skills : ability to accomplish multiple tasks within the agreed upon timeframes through effective prioritization of duties and functions in a fast-paced environment.
Strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively.
Ability to work with functional groups and different level of employees throughout the organization to achieve business results effectively and professionally.
Strong follow-up skills : ability to organize applicable department timelines and follow up with internal and external customer needs as needed.
Must have very strong computer skills and demonstrate the ability to manipulate data and systems using Microsoft Office suite (Word, Excel, PowerPoint, Outlook, and Visio), Google Earth and other software.
Must have an ability to understand detailed task and requests first time.
Strong analytical skills.
Strong desire to learn and a team player.
Reliable timekeeper, diligent worker, and professional attitude.
Track record of building and maintaining solid relationships with both internal and external customers and vendors.
Self-motivated, able to work both independently to complete tasks and respond to department requests as well as collaborating with others to utilize resources and knowledge in identifying high quality solutions.
Doing month end in Oracle
Strong excel skills
Experience in managing a team
Good understanding of accounts receivables (invoicing, receipt creation, cash application), withholding tax
Experience in driving process improvements and standardization
Education and Experience :
Accounting Diploma or Degree in Accounting, or in a related field preferred.
Member of a professional accountant body preferred.
At least 3-5 years of experience in a finance, accounting role.
Knowledge of relevant computer programs like Oracle and Microsoft Excel is critical 4
Supervisory experience required
Should you not receive a response from us within one week of your application, your application has unfortunately not been successful.
You can visit our website for more vacancies : www.wePlace.co.za / Facebook page wePlace / LinkedIn www.linkedin.com / company / wePlace /
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