Urgently seeking a Payroll Administrator in Springs. The Incumbent will be required to ensure effective and accurate in-house production of payroll, employees are paid on time and payslips are distributed on a weekly / monthly basis.
Coach and mentor Employee Services Clerks in order to promote knowledge transfer. Qualifications : Matric Certificate with Maths and Accounting (Maths Literacy is not sufficient);
and Payroll Diploma or Certificate will be advantageous. Job Requirements : Minimum five (5) years’ working experience in Payroll;
Human Resource and Personal Administration knowledge advantageous; JDE and Educos Payroll System experience; and Microsoft Office.
Knowledge : Payroll Knowledge of principles and procedures for payroll; Clerical Knowledge of administrative and clerical procedures and systems such as work processing, managing files and records, designing forms, and other office procedures and terminology;
Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction;
and Sound knowledge of BCEA, UIF, SDL and PAYE. Key responsibilities : Administer payroll information; Compile and check variances and other relevant payroll controls before payroll final;
Provide direction to ES Clerks and business units of the implementation of new payroll forms and payroll processes; Validate dismissals / resignations and verify the final pay-outs;
Resolve 2nd line enquiries timeously and effectively within service level agreement (SLA); Review and sign off all interim payments;
Oversee payroll filing; Print and distribution of payslips on a weekly / monthly basis; Plan, organise and implement payroll processes that meet the requirements to ensure a successful payroll run on a daily basis.
This includes but is not limited to the daily checking of input and variance report sign-offs; Reconciles payroll data to third party vendors;
Clears reconciling items via the payroll within 30 days; Compile and distribute comprehensive month end reports (costing, headcount, production bonus and overtime report) to business units;
Responsible for month-end processes, preparation and reconciliations; Recommend changes or implement new processes around the payroll system to meet business unit requirements;
Testing of any cost component and legislative changes; and Report all system problems to the responsible ICT department and follow through to resolution.
General : Participate and / or manage any project that is initiated in SSC whether team or individual input is required;
Provide information as and when required by management, customers, colleagues, or any other third party; Liaise with all customers when required;
Ensure compliance as per company delegation of authority and statutory legislation is adhered to; and Perform ad hoc duties as and when required within reasonable job scope.
Competencies : Understand payroll legislation and processes i.e. tax; Analytical thinking skills; Effective interpersonal skills;
Problem solving; Communicating effectively; Build and maintain relationships; Flexibility; Ability to deal with complexity;
Ability to multi-task and prioritise; and Customer service orientated.