Executive Assistant
Apollo Fund
Claremont, Western Cape, ZA
3d ago
source : Careers24
  • Note that remuneration depends on candidate's qualifications, skills and experience. RESPONSIBILITIES Administrative Acting as a first point of contact : dealing with correspondence and phone calls;
  • Managing diaries and organising meetings and appointments; Booking and arranging travel, transport and accommodation; Organising attendance to events and conferences;
  • Reminding the executive of important tasks and deadlines; Typing, compiling and preparing reports, presentations and correspondence;
  • Managing databases and filing systems; Implementing and maintaining procedures / administrative systems; Liaising with staff, suppliers and clients;
  • Collating and filing expenses; Personal maintenance tasks to streamline the executives life (e.g. personal property management, booking personal appointments, etc.

    Miscellaneous tasks to support management, e.g. completing corporate governance reporting to ensure that the business is being run properly and complying with legislation and regulations, or conducting research.

  • Bookkeeping and Accounts Maintains records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance;
  • Develops system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures;
  • Maintains subsidiary accounts by verifying, allocating, and posting transactions; Balances subsidiary accounts by reconciling entries;
  • Maintains general ledger by transferring subsidiary account summaries; Balances general ledger by preparing a trial balance;
  • reconciling entries; Maintains historical records by filing documents; Prepares financial reports by collecting, analysing, and summarizing account information and trends;
  • Complies with legal requirements by studying the requirements; enforcing adherence to requirements; filing reports; advising management on needed actions QUALIFICATIONS Matric certificate required, along with thorough experience in the industry (e.

  • g. bookkeeping, operations management or a personal assistant role, etc.); Experience in working with multiple legal entities under different legal umbrellas is beneficial;
  • Tertiary education in a related field (e.g. finance, business management, human resources, communications, etc.) is beneficial.

    KEY SKILLS Confidentiality, discretion and trustworthiness Flexibility and adaptability Good oral and written communication skills Organisational skills and the ability to multitask The ability to be proactive and take initiative Tact and diplomacy A knowledge of the SAGE packages Developing standards and systems Analysing information Dealing with Complexity Reporting Research Results The ability to effectively summarise Data Entry Skills The ability to set and meet deadlines Accounting Attention to Detail Thoroughness

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