Office Manager Executive PA
FROGG Recruitment SA
Green point, western cape, South Africa
3d ago
source : Job2Recruit

Office Manager Executive PA Greenpoint Cape Town

Our client is looking for an Office Manager / Personal Assistant Secretary with 10 years ++ SOLID years’ experience.

Salary and Benefits Negotiable Normal working hours 8am to 5pm

Duties

  • Manage the Office with 5 Admin Staff
  • Monthly management report capturing and typing up of several reports and graphs and distribution
  • Coordination of marketing business plan including typing up, design, layout and PowerPoint presentations
  • Administer all day to day affairs
  • The person will be overseeing the Administration tasks such as booking flights, preparing cost reports for projects,
  • Preparing documentation Tenders (Must have Tenders experience)
  • Facilitating tasks of the staff such as license disk renewals, etc
  • Typing of documents and Answer Telephone
  • Keeping diary for partners
  • Liaising with contractors Electricians, Plumbers, Builders, Architects, etc.
  • Arranging meetings and Typing of general correspondence
  • Typing up of legal agreements and other correspondence for the Financial Manager and Projects Manager
  • Local and international travel arrangements for office and family
  • PowerPoint presentations and Newsletters current projects
  • Arranging functions
  • Potentially managing emails once, a relationship has developed
  • Looking after all personal matters : home and family
  • Recons for medical aid, personal bank accounts
  • Making sure all bills / accounts are paid monthly
  • Ordering office supplies and Keeping diaries for Managers
  • Arranging and taking minutes at meetings
  • Data Capturing maintain client database
  • Manage regular communication with various parties
  • Initiate and compile newsletters
  • Update website by giving content to the web administrator, Facebook page and LinkedIn page
  • Control payments and petty cash
  • Arrange and attend various meetings during the year including taking minutes and distributing thereof
  • Frogg Recruitment SA

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