Executive Secretary with computer literacy and experience in working with documentsReceiving, re-routing incoming mail.Keep in safe custody of all confidential and other documents in CEOs Office.
Keeping proper records of documents. (Filing properly for easy retrieval).Advise the CEO on issues which needs to be dealt urgently.
Draft letters for CEOs as per his instructions.Reception of visitors for the CEO.Arranging for appointments and reminding CEO of appointment or directing them to the appropriate personnel.
Make all travel arrangements for the CEO and Official Guests, i.e. arranging airport transfers, confirmation of bookings.
Hotels, travels etc).Reminding to attend weekly coordination meetings on time and venue.Dispatching documents from the CEOs Office to appropriate Officers for action.
Receiving telephone calls for the CEO and taking down messages on his absenceHandle all matters related to CEOs Office confidentially.
Prepare reports for the CEO.Coordinate incoming information for reports to be studied by the CEO.Assist the Board Secretary with administration and Board papersContact with senior staff at stakeholder offices.
Arrange meetings with stakeholders when required.File and update document register monthly Grade 12 Diploma in Secretarial / Office AdministrationComputer LiterateGood Communication ,interpersonal, administrative skills