Department of Public Works and Infrastructure: Executive Office Manager
Department of Public Works and Infrastructure
Pretoria, Gauteng, ZA
5d ago
source : Jobs-Vacancies.Net

DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTUREThe Department of Public Works is an equal opportunity, affirmative action employer.

The intention is topromote representativity in the Public Service through the filling of these posts and with persons whoseappointment will promote representativity, will receive preference.

The filling of the positions is targetedfor women and people with disabilities as first preference. All other groups will be considered on the eventwhere the Department cannot appoint.

NOTE : An indication by candidates in this regard will facilitate the processing ofapplications. If no suitable candidates from the unrepresented groups can berecruited, candidates from the represented groups will be considered.

Peoplewith disabilities are encouraged to apply. Applications must be submitted on asigned Form Z83, obtainable from any Public Service department and must beaccompanied by a comprehensive CV, recently certified (within 6 months)copies of qualifications (matric certificate, certificates of qualifications), a validDriver’s Licence (where required) and an Identification Document.

Applicationsnot complying with the above will be disqualified. Should you not have heardfrom us within the next months, please regard your application asunsuccessful.

Note : It is the responsibility of all applicants to ensure that foreignand other qualifications are evaluated by SAQA. Recognition of prior learningwill only be considered on submission of proof by candidates.

Kindly note thatthe appointment will be subject to verification of qualifications and securityclearance. Faxed, e-mailed or late applications will NOT be accepted.

Peoplewith disabilities are encouraged to apply.NB : All shortlisted candidates will besubjected to a compulsory technical or competency-based exercise thatintends to test the relevant technical elements of the job as part of the interviewprocess.

Following the technical exercise and the interview the selection panelwill identify candidates to undergo the generic management competencyassessments and successful candidate to sign a performance agreement andbe subjected to security clearance.

POST 20 / 44 : EXECUTIVE OFFICE MANAGERSALARY : R733 257 per annum. (All inclusive salary package) (Total package to bestructured in accordance with the rules of the Middle Management service)CENTRE : Head Office (Pretoria)Office of the CFO Ref No : 2020 / 70aOffice of the DDG : Corporate Services Ref No : 2020 / 70bREQUIREMENTS : A three-year tertiary qualification in Office Administration or FinancialManagement / Financial Accounting or related qualification in Finance plusappropriate junior management experience in the finance and / or officemanagement.

Knowledge of relevant Public Service Regulation, Projectmanagement. Skills : Communication (verbal and written), Policy analysis anddevelopment, Planning and organising, Financial Management, Facilitation37and presentation, Stakeholder and client liaison and Report writing.

PersonalAttributes : People orientated, Resourceful, Creative, Trustworthy, Hardworking, Ability to work independently and Ability to work under pressure.

Knowledge : Knowledge of the property industry, Property managementprocesses and systems, Procurement and tender regulations, Public FinanceManagement Act, Treasury Regulations, financial delegations and applicablefinancial management legislation.

Skills : Effective communication skills,Advanced report writing skills, Numeracy and accounting, Computer literacy,Ability to work with Directors, Organisational and planning, Relationshipmanagement, Project management, Interpersonal and diplomacy skills,Presentation skills, Analytical thinking, Problem solving skills, Motivationalskills.

Personal Attributes : Innovative, Creative, Solution orientated ability todesign ideas without direction, Ability to work under stressful situations, Abilityto communicate at all levels, People orientated, Hard-working and highlymotivated.

  • DUTIES : Prepare and consolidate financial reports on behalf of the CFO / DDG : CS; Actas formal channel of communication between office of the CFO / DDG : CS andother Departments and organisations;
  • Compile briefing notes as well as otherfinancial documentation to adequately prepare the CFO / DDG : CS for suchmeetings;
  • Contribute to the development and promotion of the programmesunder the jurisdiction of the CFO / DDG : CS; Undertake research in the financialenvironment and inform CFO / DDG : CS of such outcomes in strengthening theposition of the Branch within the wider context of its mandate;
  • RepresentCFO / DDG : CS at meetings as and when required; Consolidate all ChiefDirector’s reports to produce a monthly and quarterly Branch report;
  • Ensureefficient records management; Manage the flow of correspondences,documents and reports in the office of the CFO / DDG : CS;
  • co-ordinate andorganise office activities; Develop the work plan for the unit and ensureeffective prioritisation and resource planning;
  • Agree on the training anddevelopment needs of the unit; Compile monthly cash-flow and expenditureprojections for the office of the CFO / DDG : CS;
  • Manage compliance of the unitagainst finance, asset management, supply chain and procurement regulationsand policy requirements;
  • Co-ordinate and compile reports on behalf of theCFO / DDG : CS for submission to the Director-General, Ministry, governancestructures and oversight bodies.

    ENQUIRIES : Ms NP Mudau Tel No : (012) 406 1548CLOSING DATE : 04 September 2020 at 16H00

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