Assistant Manager / House Administrator
Zeebra Junction Specialist Recruitment
Johannesburg, Gauteng, ZA
1d ago

OVERVIEW

My Client in Johannesburg - A non - profit organisation is urgently recruiting for an Assistant Manager / House Administrator , specifically with a strong Hospitality Background .

The position renders general administrative, bookkeeping and payroll support to the Facility Manager.

COMPETENCIES REQUIRED (MUST HAVE) :

  • Mathematical skills
  • Logical thinking skills
  • Communication skills
  • Organizational and administrative skills
  • Honesty and integrity
  • Ability to maintain confidentiality
  • COMPETENCIES DESIRED (NICE TO HAVE) :

  • HR Experience
  • Bookkeeping Experience
  • HSE Knowledge
  • Administration Coordination
  • EDUCATION REQUIREMENTS :

  • Matric Certificate
  • Higher Education Certification or Diploma - required
  • THE POSITION REQUIRES : GENERAL DESCRIPTION JOB PURPOSE :

  • To ensure Payroll Data is accurate and submitted timeously and handling of Payroll Queries
  • Administrative Functions - Admin and Filing
  • Human Resource Control and Monitoring
  • To Ensure Best Practice is followed in House Procurement
  • Accounting, Bookkeeping, Debtor’s management and Creditors Capturing
  • Secretarial duties (Minutes for all House Forums)
  • Provide full House support function to Facility Manger
  • Duty Manager Shifts, stand in for Facility manager when not available
  • GENERAL DUTIES AND RESPONSIBILITIES :

  • Petty cash
  • Reconciliation
  • Replenishment and Control
  • SASSA pocket money
  • Weekly banking
  • Charity shop banking and reconciliation
  • Donations reconciliation and banking
  • Receipt of cash donations & foreign donations banking
  • Debtors management and monthly follow-up
  • Invoicing of resident fees, nappies, electricity and other items which may occur
  • Issue statements of account to residents and ensure that it is settled promptly.
  • Assist with annual budgeting
  • Loading of orders on Palladium
  • Arrange the authorization of invoices for the House
  • General bookkeeping support Palladium
  • Assist with budgets and reports for proposals, tracking spend throughout the year ensuring compliance to budget
  • Human resources

  • HR support & filing
  • Payroll time sheets & payroll queries
  • HR-related queries re employment contracts and filing there-of on personnel files
  • Clocking system management
  • Disciplinary issues co-ordination
  • Recordkeeping of training
  • Reception & fleet management

  • House fleet management
  • Petrol card monitoring
  • Tracker monitoring
  • Vehicle service monitoring
  • Reception management, staff rostering and administration processes
  • Health & safety

  • Health and safety secretarial role
  • House forum member and meeting coordinator
  • Filing and admin compliance
  • All certification compliance
  • Administrative support

  • Ensure that source documents and other relevant paperwork is filed correctly.
  • Provide administrative support.
  • Compliance and support with TPAs and certifications
  • Protection of information and source documents and uploading there-of
  • Ensure compliance with internal audits
  • Upkeep of Resident database
  • Procurement & stock control

  • Keep track and purchase new supplies as required
  • Obtain 3 quotes for purchases
  • Track budget and spending per department
  • Processing of supplier invoices raising purchase orders
  • Applicants should note that only shortlisted candidates will be contacted

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