The Unit for Undergraduate Medical Education (UUME) in the School of Clinical Medicine in the Faculty of Health Sciences invites applications from suitably qualified individuals, for appointment as a senior administrator in the Graduate Entry Medical Programme (GEMP) 1&2 programme.
Main purpose of the job
Coordination and administration of the GEMP 1&2 programme and students, in support of the Head of GEMP 1&2.Additional duties are specified in the Key performance areas section below.
Wits Medical School, Parktown, Johannesburg
Key performance areas
To coordinate and implement administrative functions for GEMP 1&2, evaluate each integrated system-based block in GEMP 1&2 and line manage and direct the GEMP 1&2 administrative assistant and the logistics administrative assistant (partly 50%) which include inter alia :
load and maintain information on the learning management system (e.g. Canvas (Ulwazi) / Sakai), prepare and communicate timetables, book and remind lecturers about teaching sessions, book venues and manage small group learning (SGL) venue bookings, assist with printing and preparation (e.
g. binding) of academic materials, manage student and staff queries, communicate appropriate information to students and staff, compile student group lists
arrange block planning and evaluation meetings, update teaching materials, implement recommendations
manage and coordinate the GEMP 1&2 curriculum meeting, including minute taking, arrange catering, book venue, invite attendees
arrange distribution of clinical prerequisites (e.g. medical equipment, scrubs etc)- keeping detailed records of student collections
records data needed for yearly apportioning of student full time teaching equivalents (FTEs) to departments for the teaching activities in GEMP 1&2
arrange group allocations and administration of small group learning activities.
support the monitoring of student attendance at compulsory teaching activities.
supervise duties of the GEMP 1&2 administrative assistant and the monitoring of student attendance at compulsory teaching activities.
Minimum requirements to apply for this position :
Recognised further 3 year qualification in relevant field; higher degree preferable, but not essential
Work related experience : 5 years in relevant field within a higher education institution
Excellent computer skills, especially Excel and Word
Excellent verbal and written communication skills
Proven supervisory skills
Initiative, planning and organizing skills
Proven analytical skills
Attention to detail
Desirable personal abilities of the successful applicant
Positive work attitude
Good administrative skills with working knowledge of Microsoft Office
Self-motivated, able to work independently and work as part of the UUME team
Able to work under pressure and adhere to deadlines
Good interpersonal skills, tactful, respectful, non-judgmental and punctual