The office coordinator is responsible for providing the best impression of the services we can provide by anticipating and responding to the needs of sales associates, clients, vendors and the public, while maintaining a reliable, personable, team-oriented and professional disposition.
The OC is also responsible for providing general administrative and functional support to fellow staff and sales associates, which may include, but are not limited to, the following :
Answer and direct incoming phone calls.
Distribute incoming mail, packages and faxes.
Greet and direct clients, vendors and other visitors.
Maintain kitchen cleanliness by ensuring the counters are clean and the sink free from debris and dishes. The dishwasher is to be run (if needed) at the end of the day, and its contents emptied and put away the next business day in the morning.
Maintain kitchen supplies, office supplies and equipment. Fill / restock (as needed) on a daily basis.
Inform office administrator of needed office and kitchen supplies with time to allow for shipment.
Enter listings, price changes, extensions and other corrective changes into the MLS and Atlas systems. Notify other staff of change so that it may be updated throughout the office.
Light photo manipulation / cropping for the MLS and Atlas systems.
Assist the marketing coordinator in creating and maintaining brochures and POD’s
Maintain a professional, organized and clean work environment.
Maintain a professional demeanor while working with staff members, sales associates, vendors, clients, affiliates and other visitors.
Other duties as assigned by management to assist in the operation of the office / department.
Minimum of 2 years of administrative experience
Excellent verbal and written communication skills
Able to juggle multiple priorities and deadlines without sacrificing quality
Strong administrative skills, consistent attention to detail
Customer service oriented
Strong word processing and excel skills
Must be able to handle all situations with diplomacy
Real Estate experience is a plus