Office Manager
Staff Solutions Recruitment
Portelizabeth, South Africa
5d ago
source : Executive Placements

Minimum Qualifications and Experience :

  • Matric
  • Excel skills
  • Proficient in the use of the Microsoft Office Suite
  • Proven experience as office manager or office administrator
  • Knowledge of office management responsibilities, systems and procedures
  • Main Duties / Key Results Areas :

  • All office management duties will extend across all sites
  • Ensure smooth running of office on a day-to -day basis for all sites
  • Manage a team of administrative staff / reception / cleaning staff by assigning and monitoring tasks
  • Liaising with staff, suppliers and clients
  • Implementing and maintaining procedures / office administration systems / filing systems
  • Check generators on weekly basis to ensure they are in working order, refuel when necessary
  • Check both buildings on weekly basis to identify any maintenance related issues. Report any issues to the relevant Director and ensure all approved maintenance requests are completed
  • Liaise with garden services and ensure that office gardens are maintained on a weekly basis
  • Assist with daily stationary requests, issuing items to staff and ensuring that they sign for same
  • Manage the day-to-day duties of cleaning staff
  • Cell phone accounts to be sent to Director on monthly basis
  • Assist with cell phone contract renewals / upgrades / queries when needed
  • Carry out monthly insurance checks together with Legal team to ensure all items are correctly listed
  • Arrange new file bases and lids when needed
  • Manage process : retention, protection, retrieval, transfer, and disposal of records
  • Manages budget for office supplies such as consumables, stationary, cleaning supplies etc.
  • Arrange coffee from Masterton’s when needed
  • Check accuracy of service provider recons to ensure they are in line with services rendered
  • Water pot plants on weekly basis
  • Ensure Hand sanitiser is always available at all offices
  • Together with IT, provide HR with new starter costs on monthly basis
  • Attend to any Ad hoc duties when needed
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