Personal Assistant
Mirna Butler Recruitment
Bloemfontein
6d ago
source : Job Placements

Job Description

Minimum requirements :

Minimum of 4 year secretarial / personal assistant experience

Grade 12 with Mathematics (not Math Literacy)

Fully bi-lingual (English and Afrikaans)

Valid driver’s license

Knowledge of office management systems and procedures

Excellent skills in Microsoft’s Programs (Outlook, Word and Excel, PowerPoint), as well as the internet and search engines

Must be able to compile spreadsheets (with graphs) in Excel, as well as Power Point presentations

Sufficient knowledge and experience in secretarial duties

Excellent verbal and written communication skills

Exceptional time management and organisational skills

Must be able to work under pressure and meet tight deadlines

Professional discretion

Duties will include :

Screen and direct phone calls and distribute correspondence

Answering all incoming calls, taking clear and informative messages

Extensive managing of dairy and daily planning. Arrange, confirm and, if needed, cancel meetings and appointments. Manage follow-ups and accommodate changes that needs to be made.

Act as gatekeeper controlling access to CEO

Booking and arranging travel, transport, accommodation, conferences and meetings

Servicing of meetings

Liaising with clients, suppliers and employees

Building effective and beneficial relationships

Prepare boardrooms and other meeting locations

Good communication skills (verbal and written) - fluent in English and Afrikaans

Manage all paperwork and filing duties / Devise and maintain office filling system

Sourcing and ordering stationery and office equipment

Administration of Petty Cash

Organise the CEO’s personal commitments, i.e. passport, car license, vehicle license disk, vehicle services and maintenance

Running errands on behalf of the CEO

Willing to receive and act upon requests from CEO out of working hours

Any and all ad-hoc requests from CEO (both personal and professional)

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