Admin Clerk
RCL Foods
Rustenburg, ZA
3d ago

Job Description

Purpose of the Role? To manage the Admin functions at the depot Key Responsibilities and Duties Financial ? Purchase orders ?

Pre Orders ? Capturing invoices ? ML81 Function ? Remittances ? Queries? Credits ? Clear marking of GLs? Vendor applications, sourcing ordering ?

Waltons external request not used on a monthly frequency ? Ledgers ? Reconciliation of ledgers against invoice ? Petty Cash ?

Payments ? Reconciliation ? Claims Customer service ? Orders and reconciliation ? Bushvalley order processing / reconciliation ?

Gluckman order processing / reconciliation ? Bayhead order processing / reconciliation ? Wolwehoek Credit - Investigation - Processing - Feedback ?

Factory Report reconciliation - Copies - Processing - Filing ? Return to Production reconciliation - Copies - Reconciliation - Processing - Filing ?

Trade Sample - Documentation - Workflow- Follow up ? Transport claim- Process- Feedback - File ? Donation - Process - Communicate- File ?

Lab Test- Process - Workflow - Follow Up File ? Customer credits relating to the above- Investigation- Credit - Cover Sheet - File ?

Daily Reporting - Stock Exception - Exception Report- QA Report ? Weekly reporting - Overtime Stats- Times to HR - Liaison with Phakisa on invoicing and time stats- National KPI ?

Monthly Reports - P89- S999- Month end sheetsMinimum RequirementsKnowledge / Experience and Education ? Matric? Excel experience - required?

SAP experience - preferred? Knowledge of purchase orders, reconciliations? Minimum 2 years relevant experience Competencies Required?

Attention to detail. ? Brilliant at basics. ? Deadline driven. ? Drive efficiencies? Customer Relationships - Describe the relationships, interactions, and liaisons with other functions, customers, clients etc and the nature of these relationships.

Decision Making? Certain level of decision making required. Work to be supervised and reviewed by Admin Controller? If timeous decisions on queries and outstanding issues is not taken, it can result in certain level of financial loss to the Company.

Problem Solving? Needs to resolve all claims queries timeously. If encountering problems, need to involve ManagerDuties & ResponsibilitiesPurpose of the Role ?

To manage the Admin functions at the depot Key Responsibilities and Duties Financial ? Purchase orders ? Pre Orders ? Capturing invoices ?

ML81 Function ? Remittances ? Queries? Credits ? Clear marking of GLs? Vendor applications, sourcing ordering ? Waltons external request not used on a monthly frequency ?

Ledgers ? Reconciliation of ledgers against invoice ? Petty Cash ? Payments ? Reconciliation ? Claims Customer service ?

Orders and reconciliation ? Bushvalley order processing / reconciliation ? Gluckman order processing / reconciliation ? Bayhead order processing / reconciliation ?

Wolwehoek Credit - Investigation - Processing - Feedback ? Factory Report reconciliation - Copies - Processing - Filing ?

Return to Production reconciliation - Copies - Reconciliation - Processing - Filing ? Trade Sample - Documentation - Workflow- Follow up ?

Transport claim- Process- Feedback - File ? Donation - Process - Communicate- File ? Lab Test- Process - Workflow - Follow Up File ?

Customer credits relating to the above- Investigation- Credit - Cover Sheet - File ? Daily Reporting - Stock Exception - Exception Report- QA Report ?

Weekly reporting - Overtime Stats- Times to HR - Liaison with Phakisa on invoicing and time stats- National KPI ? Monthly Reports - P89- S999- Month end sheets

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