Procurement Manager
Phumelela Gaming
Johannesburg, South Africa
3d ago
source : Job Placements
  • Manage and support the development of an efficient and effective centralized procurement management solution to ensure best value to Phumelela by Planning, Organizing and Directing all Procurement and Storage related activities in co-ordination with Suppliers and internal customer;
  • in accordance to the company policies and procedures and by managing the Procurement team in the most effective and efficient manner while implementing and managing the Preferential Procurement, Enterprise Development and Supplier Development elements of the Broad Based Black Economic Empowerment scorecard.

    Key Performance Areas and Responsibilities for This Position

    1. Manage the entire procurement process

  • Review current procurement guidelines and processes and streamline where necessary
  • Guide and assist divisions with procurement procedures and requirements
  • Review all procurement proposals to ensure that procurement guidelines are adhered to
  • Initiate, plan, develop and implement strategies for the improvement of the overall procurement process
  • Develop and recommend internal policies, controls and procedures, standards related to procurement
  • Ensure that procurement has been budgeted for or alternatively that the correct procedure is being followed, where item not budgeted for
  • Custodian of Enterprise Declarations and responsible for continuously updated Phumelelas supplier database
  • Establishing and managing a contracts database
  • Proactive research to identify and create SMME and BEE databases.
  • Monitor procurement targets to ensure that procurement is aligned to its B-BBEE targets
  • Provide training to all new staff on the Procurement process and guidelines
  • Create an enabling environment for developing enterprises
  • Develop enterprise development strategies
  • Promote enterprise development initiatives in the organisation
  • 2. Review all tender documents before distribution

  • Develop checklists, for use by all tender committees, to assist with what the pre-requisites are for all procurement
  • Review recommended tender procedures to ensure that the tender process complies with Phumelelas procurement guidelines
  • 3. Proactive responsiveness to any procurement related legislation

  • Establish an early warning system of being alerted to changes in legislation with regard to procurement
  • Realign tender processes, systems and procedures with changing legislation and / or best practice
  • Take accountability and responsibility for new procurement-related legislation and its impact on the organization.
  • 4. Construction Contracts procurement

  • Participate in all construction contract tenders (from issue of construction request to evaluation of tenders to recommendation of award of tender)
  • Participate extensively in all contract negotiations and contract agreements to ensure that there are appropriate BEE targets set, sufficient penalty clauses for negligence, non-compliance with targets, grossly inaccurate engineering estimates, etc.
  • Ensure that contracts are only awarded to entities with "compliant" BBBEE scorecards.
  • Monitor performance of terms and conditions of contract and penalties
  • Prompt audits on contractors with regards to achievement against targets as well as the authenticity of information
  • Ensure that for every major contract awarded, Phumelela structures the Enterprise development aspects in such a way that the organisation gets the credit for the enterprise development as opposed to the construction entity.
  • Design and recommend enterprise development initiatives that would assist and grow the smaller black entities.
  • 5. BEEE

  • Assess as-is score for Enterprise Development and Procurement on the BBBEE scorecard on a six-monthly basis
  • Report on as-is score to EXCO
  • Monitor and report on achievements against those targets on a six monthly basis
  • Formulate action plans and promote same to Divisional Heads to ensure achievement of targets on BBBEE scorecard
  • 6. Staff Management

  • Provide leadership, direction, mentoring, and guidance to subordinates
  • Responsible for ongoing development and training of staff
  • Evaluation of sub-ordinate performance
  • 7. Live up to Phumelelas professional standards

  • Create a sense of urgency
  • Show integrity in dealings with others
  • Show commitment to excellence
  • Promote and implement innovation
  • Strive for excellence in customer service
  • Actively recognize the importance of people
  • Qualification and Experience

  • Degree in Business Administration, Public Administration, Law or other related disciplines
  • At least 5 years of relevant professional experience in the administration of procurement of goods, works, and services and practical knowledge of contract monitoring, as well as knowledge and experience in financial and management accounting, legal contract, and employment law.
  • Business Environment

    Sound knowledge of the business environment, the relevant role-players within the business, and their key responsibilities and outcomes

    Business Administration

    Knowledge of appropriate business practices and procedures. Ability to allocate resources, plan procurement and oversee budgets and contracts to ensure the fiscal stability of the organization

    Financial Management

    Ability to plan and monitor the use of expenditures to meet organizational objectives and compliance. Ability to prepare budget documents and reports.

    Industry Knowledge

    Knowledge of the industry, existing and potential clients, and stakeholders

    Product Knowledge

    Sound knowledge of the PGL product base

    Description

    Advanced Communication

    Advanced business communication skills enabling verbal and written communication at all levels

    Computer

    The ability to utilise the correct computer software and the relevant functionality applicable to the outcomes required

    Leading Work Teams

    Ability to establish expectations and clear direction to meet goals and objectives of ongoing work for a group of employees.

    Ability to motivate and engage employees through effective communication

    Managing Work Processes

    Ability to measure and evaluate work processes, services, and products to achieve organizational goals. Ability to redesign processes as needed using best methods and technology to meet or exceed business needs.

    Ability to use appropriate methods to identify opportunities, implement solutions, and measure impact.

    Client / Customer Service :

    Ability to develop and maintain strong relationships with clients (those who buy goods and services, and for whom formal professional services are rendered) or customers (those who consume goods and services) by listening to the client / customer and understanding and responding to identified needs.

    Description

    Attention to Detail / Detail Focused

    The ability to attend to finite detail whilst executing outputs to ensure the quality of service delivery

    Customer Focused

    The awareness of the customer needs and expectations and the fulfilment of the customer needs and requirements

    Deadline Driven

    The ability to determine deadlines and execute outputs accordingly without exceeding target dates

    Diversity Management

    The ability to manage in dealing with people of different backgrounds to maintain sound relationships

    Independent

    The ability to act independently from others without requiring management and supervision

    Motivated

    The ability to feel enthusiastic , interested, and committed to do something or have an effect on other people

    Multi-tasking

    The ability to attend to multiple tasks at the same time and to be able to perform each task competently

    Pro-active

    The ability to forecast occurrences and implement the necessary actions to overcome the occurrence

    Work Under Pressure

    The ability to maintain work rate according to standards whilst operating under severe time and delivery constraints

    NB : The Company fully subscribes to the principles of the Employment Equity Act.

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