Manage and support the development of an efficient and effective centralized procurement management solution to ensure best value to Phumelela by Planning, Organizing and Directing all Procurement and Storage related activities in co-ordination with Suppliers and internal customer;
in accordance to the company policies and procedures and by managing the Procurement team in the most effective and efficient manner while implementing and managing the Preferential Procurement, Enterprise Development and Supplier Development elements of the Broad Based Black Economic Empowerment scorecard.
Key Performance Areas and Responsibilities for This Position
1. Manage the entire procurement process
Review current procurement guidelines and processes and streamline where necessary
Guide and assist divisions with procurement procedures and requirements
Review all procurement proposals to ensure that procurement guidelines are adhered to
Initiate, plan, develop and implement strategies for the improvement of the overall procurement process
Develop and recommend internal policies, controls and procedures, standards related to procurement
Ensure that procurement has been budgeted for or alternatively that the correct procedure is being followed, where item not budgeted for
Custodian of Enterprise Declarations and responsible for continuously updated Phumelelas supplier database
Establishing and managing a contracts database
Proactive research to identify and create SMME and BEE databases.
Monitor procurement targets to ensure that procurement is aligned to its B-BBEE targets
Provide training to all new staff on the Procurement process and guidelines
Create an enabling environment for developing enterprises
Develop enterprise development strategies
Promote enterprise development initiatives in the organisation
2. Review all tender documents before distribution
Develop checklists, for use by all tender committees, to assist with what the pre-requisites are for all procurement
Review recommended tender procedures to ensure that the tender process complies with Phumelelas procurement guidelines
3. Proactive responsiveness to any procurement related legislation
Establish an early warning system of being alerted to changes in legislation with regard to procurement
Realign tender processes, systems and procedures with changing legislation and / or best practice
Take accountability and responsibility for new procurement-related legislation and its impact on the organization.
4. Construction Contracts procurement
Participate in all construction contract tenders (from issue of construction request to evaluation of tenders to recommendation of award of tender)
Participate extensively in all contract negotiations and contract agreements to ensure that there are appropriate BEE targets set, sufficient penalty clauses for negligence, non-compliance with targets, grossly inaccurate engineering estimates, etc.
Ensure that contracts are only awarded to entities with "compliant" BBBEE scorecards.
Monitor performance of terms and conditions of contract and penalties
Prompt audits on contractors with regards to achievement against targets as well as the authenticity of information
Ensure that for every major contract awarded, Phumelela structures the Enterprise development aspects in such a way that the organisation gets the credit for the enterprise development as opposed to the construction entity.
Design and recommend enterprise development initiatives that would assist and grow the smaller black entities.
Assess as-is score for Enterprise Development and Procurement on the BBBEE scorecard on a six-monthly basis
Report on as-is score to EXCO
Monitor and report on achievements against those targets on a six monthly basis
Formulate action plans and promote same to Divisional Heads to ensure achievement of targets on BBBEE scorecard
6. Staff Management
Provide leadership, direction, mentoring, and guidance to subordinates
Responsible for ongoing development and training of staff
Evaluation of sub-ordinate performance
7. Live up to Phumelelas professional standards
Create a sense of urgency
Show integrity in dealings with others
Show commitment to excellence
Promote and implement innovation
Strive for excellence in customer service
Actively recognize the importance of people
Qualification and Experience
Degree in Business Administration, Public Administration, Law or other related disciplines
At least 5 years of relevant professional experience in the administration of procurement of goods, works, and services and practical knowledge of contract monitoring, as well as knowledge and experience in financial and management accounting, legal contract, and employment law.
Sound knowledge of the business environment, the relevant role-players within the business, and their key responsibilities and outcomes
Knowledge of appropriate business practices and procedures. Ability to allocate resources, plan procurement and oversee budgets and contracts to ensure the fiscal stability of the organization
Ability to plan and monitor the use of expenditures to meet organizational objectives and compliance. Ability to prepare budget documents and reports.
Knowledge of the industry, existing and potential clients, and stakeholders
Sound knowledge of the PGL product base
Advanced business communication skills enabling verbal and written communication at all levels
The ability to utilise the correct computer software and the relevant functionality applicable to the outcomes required
Leading Work Teams
Ability to establish expectations and clear direction to meet goals and objectives of ongoing work for a group of employees.
Ability to motivate and engage employees through effective communication
Managing Work Processes
Ability to measure and evaluate work processes, services, and products to achieve organizational goals. Ability to redesign processes as needed using best methods and technology to meet or exceed business needs.
Ability to use appropriate methods to identify opportunities, implement solutions, and measure impact.
Client / Customer Service :
Ability to develop and maintain strong relationships with clients (those who buy goods and services, and for whom formal professional services are rendered) or customers (those who consume goods and services) by listening to the client / customer and understanding and responding to identified needs.
Attention to Detail / Detail Focused
The ability to attend to finite detail whilst executing outputs to ensure the quality of service delivery
The awareness of the customer needs and expectations and the fulfilment of the customer needs and requirements
The ability to determine deadlines and execute outputs accordingly without exceeding target dates
The ability to manage in dealing with people of different backgrounds to maintain sound relationships
The ability to act independently from others without requiring management and supervision
The ability to feel enthusiastic , interested, and committed to do something or have an effect on other people
The ability to attend to multiple tasks at the same time and to be able to perform each task competently
The ability to forecast occurrences and implement the necessary actions to overcome the occurrence
Work Under Pressure
The ability to maintain work rate according to standards whilst operating under severe time and delivery constraints
NB : The Company fully subscribes to the principles of the Employment Equity Act.