Inventory Administrator
Southern Suburbs (Cape), ZA
3d ago

The successful candidate will be responsible for the processing and reconciliation of supplier accounts, as well as resolving any related queries.

You will also ensure invoices and the accompanying purchase requests are complete in compliance with the requirements of financial policies and procedures.

Key Responsibilities

Local Vendor Invoice / Credit Note Processing

  • Receive Invoices, Credit Notes and GRN’s for processing from the Warehouses
  • Check that invoices are VAT compliant where appropriate
  • Match invoices to receipted PO and capture in ERP
  • Follow-up on long-outstanding open purchase orders
  • Foreign Vendor Invoice / Credit Note Processing

  • Receive authorised invoices, GRN’s and bill of lading for processing from the Warehouses
  • Match invoices to payments
  • Run Item Arrival screen / report daily
  • Perform Foreign Vendor Revaluations monthly
  • Vendor Reconciliations

  • Perform Vendor reconciliations from Vendor Statement to Ledger.
  • Timely resolution of queries arising from the Creditors reconciliation
  • Stock Receipts PO Accrual Reconciliations

  • Perform monthly Stock Receipts PO Accrual reconciliations
  • Timely resolution of queries arising from the Stock Receipts PO Accrual reconciliation
  • Expense and Duty Reconciliation

  • Perform monthly Expense and Duty reconciliations
  • Timely resolution of queries arising from the Expense and Duty reconciliation
  • Stock Vendor Take On

  • Verify Vendor details for all Stock Vendor Onboarding
  • Load Vendor on AX, once approved
  • Load Vendor banking details on FNB CAMS
  • Cashflow Reporting

  • Provide Cashflow reports to Management
  • Teamwork

  • Review and post invoices processed by Accounts Payable Team
  • Backfill for Accounts Payable Team
  • Assist with any adhoc processing of invoices as required by department
  • Assist with any other adhoc tasks as instructed by line management
  • Qualifications & Accreditations

  • Matric with strong results in accounting and maths
  • Experience

  • Previous experience in similar role preferable with Accounting
  • Previous experience in Vendor Reconciliations
  • MS Office and Excel (basic)
  • Attributes & Behaviours

  • Excellent analytical skills with a passion for accuracy and attention to detail
  • Ability to use initiative
  • Motivated and eager to learn
  • Works well in a team environment
  • Works well under pressure
  • Competencies Required

    Consciously develops self

  • Strong desire and initiative to develop self
  • Seeks honest feedback from others
  • Develops self-awareness and personal resilience
  • Consistently behaves with integrity
  • Leads through inspiration

  • Invests in honest and constructive feedback
  • Acts as an ambassador for the HomeChoice brand
  • Committed to serving the customer
  • Makes effective decisions and takes accountability
  • Consistently delivers results

  • Consistently hits the numbers
  • Keeps raising the par on performance
  • Drives to the root cause of issues
  • Learns from mistakes and accepts no excuses
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